Proposal Copy Editor

Location: Remote (U.S.-based)

Employment Type: Contract (6–12 months)

Industry: Insurance / Consulting

Job Summary The Proposal Copy Editor supports the Request for Proposal (RFP) team by providing expert editorial review and copy editing for complex proposal documents. This role ensures clarity, accuracy, and strict adherence to branding and quality standards while collaborating with cross-functional teams to deliver polished, client-ready submissions.

Position Impact This role plays a critical part in enhancing the quality and effectiveness of proposal submissions. By ensuring consistency, accuracy, and professionalism across all deliverables, the Proposal Copy Editor directly contributes to the success of client-facing materials and overall business development efforts.

Key Responsibilities Editorial Review & Copy Editing

• Perform detailed editing of proposal documents for grammar, clarity, tone, and consistency
• Ensure all materials align with established branding and style guidelines
• Refine content developed by subject matter experts into client-ready deliverables

Proposal Collaboration

• Partner with proposal managers, sales teams, and subject matter experts
• Support timely delivery of high-quality RFP responses
• Contribute to the overall proposal development process

Content Quality & Compliance

• Ensure all documents meet quality standards and branding requirements
• Review and enhance existing proposal materials for effectiveness
• Edit content across written documents and visual proposal elements

Process & Workflow Support

• Track editorial progress and identify workflow improvements
• Support efficient project execution across multiple deadlines
• Maintain organization across large, complex documents

Required Qualifications

• Minimum 5 years of experience in copy editing, proofreading, or proposal editing
• Insurance industry experience required
• High school diploma or equivalent required; Bachelor’s degree preferred
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Strong writing, editing, and proofreading skills
• Ability to manage multiple priorities and deadlines
• Experience handling confidential information with discretion

Preferred Qualifications

• Experience with RFP processes and proposal development
• Familiarity with Smartsheet or similar project management tools
• Experience working in a fast-paced, deadline-driven environment
• Strong collaboration skills with cross-functional teams

Support for Your Career and Life

• Flexible remote work environment
• Long-term contract opportunity (6–12 months)
• Exposure to large-scale, high-impact proposal work
• Collaborative and supportive team environment
• Opportunities to expand proposal and editorial expertise