Program Specialist III

Job Title Program Specialist IIIAgency Texas A&M EngineeringDepartment Petroleum EngineeringProposed Minimum Salary CommensurateJob Location College Station, TexasJob Type StaffJob Description Why work for Texas A&M Engineering?Who we are Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.Job Description Purpose: The Program Specialist III will work with the Director of Distance learning to manage operations of the Petroleum Engineering online graduate and continuing education programs.Responsibilities: Distance Learning:

• Coordinate distance learning applications, answer application questions/emails, respond to all distance learning email inquiries, schedule PhD application interviews, and follow up on incomplete applications. Prepares applications for review by the director.
• Advise current distance learning students, audit students’ records, and advise on degree plans, graduation and defense forms, and other academic issues, including billing questions, drops/adds and withdrawal requests, registration, and degree plan blocks.
• Educates distance learning students on the requirements for degree completion, including the registration processes in HOWDY, degree plan and petition submission (DPSS), and form submission (ARCS).
• Monitor and assist in maintaining the DL listserv/database and compile statistical data for the distance learning program.
• Prepare and update PowerPoint presentations for student orientations.
• Assist with distance learning program assessment, including HelioCampus and College of Engineering reports.
• Supports Graduate Programs Office duties and objectives as needed, to include the annual Student Paper Contest and other duties as assigned.
• Maintain the director’s calendar, scheduling meetings, interviews, and conferences. Compose and edit correspondence and letters. Monitor action items and initiate follow-ups to ensure timely responses to meet all deadlines.

Continuing Education

• Work with TEES EDGE to monitor course/certificate offerings, track, and maintain a database of registered students, monitor their progress, and send reminders for completion and deadlines.
• Check all certificates awarded for accuracy and record the file.
• Work with faculty to create new courses, assist with implementing course material into Canvas, and review material for ADA compliance.
• In conjunction with TEES EDGE, facilitate all faculty short course offerings with external partners, including contract negotiation/completion, course registration, delivery, and all meeting logistics as needed.
• Maintain records/data for both certificate programs and short courses.

Recruiting (20% travel)

• Travel to multiple conferences yearly to promote the online graduate degree programs and recruit prospective students.
• Prepare and ship the recruiting booth, coordinate booth set-up at each event, and ship recruiting material.
• Update PowerPoint presentations for recruiting as needed.

What is needed:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three (3) years of related experience.

About Petroleum EngineeringThe mission of Texas A&M Petroleum Engineering consists of being able to create, preserve, integrate, transfer and apply petroleum engineering knowledge that will produce capable future engineers and leaders, and enhance the capabilities of current practitioners. The undergraduate program provides our students with the best possible preparation to enter the oil and gas industry.Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant InformationRequired Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.

Texas A&M University