Personal Secretary II (Administrative Services) – (

REF. NO.

: KCC2608036)

Description

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| Position: | Personal Secretary II (Administrative Services) |
| Rank: | Personal Secretary II |
| Department / Hospital: | Administrative Services Department, Kwong Wah Hospital |
| Pay: | HK$18,772 to HK$38,290 (HGPS point 3 to 15) per month including Monthly Allowance Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. |
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| Key Responsibilities : |
| Provide secretarial and general support to General Manager (Administrative Services) and to the General Manager (Administrative Services) Office independently. The typical duties include: |
| 1. | Provide full range of secretarial support services to hospital management staff. |
| 2. | Provide administrative support to General Manager (Administrative Services) Office under supervision of General Administration & Clinical Administrative Services. |
| 3. | Arrange and coordinate meeting / activities and appointment schedules and venues. |
| 4. | Prepare meeting materials/ folders and handle ad-hoc assignments. |
| 5. | Perform office administration and maintain good filing record. |
| 6. | Handle and manage accounting and HR documents and record. |
| 7. | Handle and manage confidential documents of the department(s). |
| 8. | Draft correspondences and prepare routine returns. |
| 9. | Perform word processing, typing and data processing. |
| 10. | Handle telephone calls and enquiries and daily correspondences. |
| 11. | Perform any other duties as assigned by supervisor(s). |
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| Entry Requirements: |
| 1. | (a) | Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), or equivalent. |
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| OR |

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| (b) | 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: – Level 2 in English Language, and – Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent. |
| 2. | Typing speeds of (50 wpm) with good skills in word processing. |
| 3. | Knowledge of common office automation (eg E-mail, Internet/Intranet) and PC applications (eg Excel, PowerPoint) & other secretarial skills (eg audio typing and shorthand) as specified by user department. |
| 4. | Good command of both spoken and written English and Chinese. |
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| Preferable Attributes / Exposure: |
| 1. | With working experience as Personal Secretary or Personal Assistant. |
| 2. | Being responsible, self-motivated and able to work independently. |
| 3. | Ability to manage complex calendars, prioritize conflicting tasks, and keep track of deadlines. |
| 4. | Good telephone manner and interpersonal/communication skills. |
| 5. | Ability to communicate effectively with senior staff and external parties. |
| 6. | Attention to detail in reviewing documents, scheduling appointments, and preparing materials. |
| 7. | Ability to organize, maintain and retrieve information efficiently. |
| 8. | High level of competence with word processing, accounting, database and AI tools, ability to quickly learn new software and virtual tools. |
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| Remarks: |
| 1. | Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”. |
| 2. | Serving staff who do not meet the academic requirements but with 3 years’ experience within HAHO or HA hospitals/institutions in word processing or typing, and have: |
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| (a) | Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education, or equivalent; |
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| OR |

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| (b) | Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination; |
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| OR |

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| (c) | Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered. |
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| Please submit application on-line on or before ++1 September 2026++ . For enquiries, please telephone 3506 1154. |
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Location:

: Kowloon Central Cluster

Job:

: Supervisory, Clerical and General (Including EA rank)

Job Type:

: Full Time

Post Date:

: 19/8/2026