PartTime Office Administrator Receptionist

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Competitive salary

Job Summary

We are seeking a motivated and outgoing Part-Time Office Administrator / Receptionist to join our team. In this role, you will provide clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, maintaining office equipment and building maintenance requests, typing engineering and marketing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Greet and assist clients as they arrive

Answer incoming phone calls and route them to the appropriate person

Maintain office calendar

Organize lunch meetings

Write emails, memos, specifications, and letters and distribute them appropriately

Perform basic administrative activities

Order office supplies

Communicate all building maintenance issues to property manager

Coordinate with office equipment vendors and janitorial staff as needed

Create and maintain a log for all company software

Assist with tracking continuing education requirements for engineers

Design marketing material for client proposals (knowledge of Adobe InDesign software preferred)

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Office Administrator or in a similar position

Familiarity with standard office equipment such as printers, copiers, multiline telephones

Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Adobe InDesign

Highly organized with excellent time management skills and the ability to prioritize projects