Paralegal

The City of Fremont’s City Attorney’s Office is recruiting for Paralegal. VIEW OUR RECRUITMENT BROCHURE The City Attorney’s Office The City Attorney’s Office provides legal advice to all City Departments, the City Council and all Boards and Commissions. In addition, the City Attorney’s Office provides risk management services through the Risk Management Division.

The Position The Paralegal position is responsible for the preparation and management of complex legal documents and performs specialized legal administrative services at the direction of the professional staff in the City Attorney’s office. The Paralegal works independently within prescribed guidelines and protocol to plan, organize, and complete assignments, which are reviewed upon completion. The ideal candidate is meticulous and detail-oriented , with a strong work ethic and a collaborative mindset. They areindustrious , adaptable, and eager to learn new skills to support team and organizational goals. They consistently maintain confidentiality and handle sensitive information with integrity. In addition, the individual will be resourceful, innovative and possess strong customer service skills to communicate in a professional and effective manner both verbally and in writing . The ability to be flexible , sensible and respectful while working in a diverse environment is critical.

Application Deadline
The application deadline is December 1, 2025, at 5:00 PM (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking “Apply” just above this box.

Selection Process The process may include individual and/or panel interviews, written and/or in-basket exercise, professional reference checks, DOJ fingerprint check, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

The information contained herein is subject to change and does not constitute either an expressed or implied contract. _____

Class Specification Under direction provides a variety of highly responsible paralegal and administrative services to support the activities of the City Attorney’s Office; performs related duties as assigned.

Class Characteristics This class is characterized by the responsibility to provide a variety of specialized legal and administrative services not requiring the licensing of an attorney. The position supports legal research, document preparation and case file management, and may also assist in specialized areas such as liability, risk management or workers’ compensation. The Paralegal works independently within established guidelines and exercises sound judgment in handling complex legal assignments. The position requires independent judgment and thorough knowledge of applicable legal procedures, laws and policies. Discretion and tact are essential when handling confidential or sensitive documents and information.

This classification is distinguished from the Deputy City Attorney I position in that it does not require a law degree and performs less complex legal tasks.

General Paralegal Duties

Prepare edit and process legal documents, including pleadings, contracts, ordinances, memos, and correspondence.
Conduct legal and factual research and compile findings for review by attorneys.
Review legal documents to determine required response times and maintain case tracking systems.
Organize, maintain, and update legal files, including litigation and administrative case files.
Assist in reviewing contracts and legal documents for accuracy and completeness.
Assist attorneys with the preparation for court hearings, depositions, and administrative proceedings.
Maintain confidentiality and handle sensitive information with discretion.
Adhere to customer service philosophy with both internal and external customers and demonstrate skill in establishing a strong and positive image of the department and City.
File court documents and attend court hearings as assigned.

Specialized Legal Support (e.g., Risk, Liability, Workers’ Compensation)

Support the evaluation and processing of liability, property damage, and workers’ compensation claims.
Assist in the administration of the City’s workers’ compensation claims.
Research reported incidents and claims in coordination with City staff and external parties.
Review and verify reports of occupational injury and illness for completeness and accuracy.
Prepare documentation for reimbursement, damages, and claim resolution.
Track modified duty assignments and reconcile timesheet records.
Coordinate with third-party administrators, outside counsel, and insurance carriers.
Prepare and verify insurance coverage documentation for City contracts and vendors.
Reviews occupational illness/injury reports for accuracy.
Assists with Public Records Act requests and other inquiries from the public.

Marginal Functions

May make travel and lodging arrangements.
May be assigned to perform special projects.
May perform tasks Secretarial in nature.
Perform related duties as assigned.

Knowledge, Skills And Abilities Knowledge of: Resources available for researching legal and statutory questions; legal research techniques; municipal, administrative, contract, business corporate and real estate law; legal terminology and common legal documents; federal, state and administrative court practices and procedures; legal concepts and the role of law in society.

Skill in: commonly used office software applications.

Ability to: conduct legal research; prepare legal briefs, opinions, reports, ordinances, resolutions and other legal documents for the attorney’s office and for other city departments as assigned; communicate effectively both verbally and in writing; type at a speed necessary for successful job performance; follow written and verbal instructions; work independently; develop and maintain effective working relationships with attorneys, support staff and clients; identify and resolve problems; analyze and apply the provisions of laws, ordinances, regulations, court cases and opinions.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Possession of a Paralegal Certificate and two years highly responsible legal secretarial experience, or five years of experience as a legal secretary with considerable experience performing legal research and preparing drafts of legal documents. Legal secretarial experience in a local government law office setting is desirable.

Licenses/Certificates/Special Requirements This classification requires the ability to travel independently within and outside of City limits.

Physical and Environmental Demands Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Constant

Walking: Rare

Standing: Rare

Bending (neck): Frequent

Bending (waist): Occasional

Squatting: Rare

Climbing: Never

Kneeling: Alternative to Squat

Crawling: Never

Jumping: Never

Balancing: Never

Twisting (neck): Frequent

Twisting (waist): Rare

Grasp – light (dominant hand): Occasional

Grasp – light (non-dominant): Occasional

Grasp – firm (dominant hand): Rare

Grasp – firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach – at/below shoulder: Occasional

Reach — above shoulder level: Rare

Push/pull Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Lifting Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Carrying Up to 10 lbs. Rare

11 to 25 lbs. Rare

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Coordination Eye-hand: Required

Eye-hand-foot: Required

Driving: Required

Vision Acuity, near: Required

Acuity, far: Required

Depth perception: Required

Accommodation: Required

Color vision: Required

Field of vision: Required

Talking Face-to-face contact: Required

Verbal contact w/others: Required

Public: Required

Hearing Normal conversation: Required

Telephone communication: Required

Earplugs required: Not required

Work Environment Works indoors, works outdoors, exposure to slippery or uneven walking surfaces, using computer monitor, works around others, works alone, works with others.Class Code: 1344

FLSA: Non-Exempt

EEOC Code: 5

Barg. Unit: CFEA

Probation: 12 months

Rev.: 11/25

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