Operations & Administrative Coordinator

Job description:

About the Role

We are seeking a highly reliable, organized, and proactive Operations & Administrative Coordinator to support our growing team across administrative, operational, and project-based needs. This is a hands-on role ideal for someone who enjoys creating structure, staying organized, and helping a fast-moving business run smoothly.

The role requires someone adaptable, detail-oriented, and comfortable supporting both office-based responsibilities and day-to-day operational needs across studio locations.

Key Responsibilities

• Provide day-to-day administrative and operational support to the leadership team
• Coordinate schedules, meetings, calendars, and follow-ups across projects
• Help track deadlines, action items, and ensure tasks are completed on time
• Assist with document preparation, data organization, reporting, and maintaining organized records
• Support internal communication and help coordinate day-to-day operational needs across teams
• Travel between studio locations as needed to support operations, check in with team members, assist with coordination, and help ensure projects and day-to-day tasks are running smoothly
• Run occasional local errands and support light operational tasks as needed
• Assist with organizing supplies, preparing materials, and supporting studio operational needs
• Support special projects and evolving business needs in a fast-paced environment

Qualifications

• Previous administrative, operations, or office support experience preferred
• Highly organized with strong attention to detail
• Reliable, punctual, and able to manage time independently
• Strong communication and follow-through skills
• Comfortable handling a mix of office, operational, and light physical tasks
• Proactive, resourceful, and willing to take initiative
• Positive, team-oriented mindset with a “no task too small” attitude

Additional Requirements

• Comfortable commuting within Manhattan using the subway system
• Able to travel between studio locations throughout the workday as needed
• Flexible and adaptable to changing priorities in a small team environment

What We’re Looking For

• Someone dependable who can be trusted with a variety of responsibilities
• A strong executor who enjoys keeping projects organized and moving forward
• Someone who communicates proactively and follows through on details
• A team player who is willing to step in and support wherever needed
• Someone who enjoys helping create structure and supporting a growing business behind the scenes

Job Type: Full-time / Part-time / Flexible (adjust as needed)

Benefits:

• Employee discount

Work Location: In person