Office Administrator

Brailsford & Dunlavey B&D is seeking an Office Administrator to support the operations project administration and business activities of a growing professional services team across our Washington DC New York and Boston officesB&D is entering an exciting period of growth creating new opportunities for professionals who enjoy being at the center of a dynamic fast paced professional services environment We are seeking a highly organized and proactive individual who thrives on solving problems supporting teams managing complex priorities and helping an organization operate efficiently and effectively The OpportunityAt B&D we lead the planning development and management of the places that shape and strengthen communities where people live learn work and play B&D partners with institutions municipalities and organizations to shape and deliver complex real estate and capital projects providing strategic insight and end to end advisory services across the full project lifecycle B&D recently joined forces with Project Management Advisors bringing together two nationally recognized leaders in program management and real estate advisory services Together the combined firm offers expanded capabilities across industries and throughout the full project lifecycle from early stage strategy and planning through execution and beyond As Office Administrator you will play a vital role in supporting the day to day operations of B&Ds Northeast Region including our Washington DC New York and Boston offices This is more than a traditional administrative position You will serve as a key operational partner to regional leadership helping coordinate financial reporting processes contract administration project setup office operations meetings human resources activities marketing initiatives and employee engagement efforts Success in this role requires strong organizational and analytical skills exceptional attention to detail sound judgment and the ability to manage multiple priorities simultaneously You will regularly collaborate with senior leaders and cross functional teams across Finance Human Resources Operations Marketing and Legal helping ensure regional priorities move forward efficiently and effectively This position is on site based in Washington DC How Youll ContributeFinance & OperationsServe as a liaison between regional project teams and Corporate Finance to support monthly invoicing activitiesLead the preparation issuance and tracking of client invoicesCoordinate and follow up on accounts receivable balances and payment status with clients and internal stakeholdersPartner with Operations and Finance to prepare project reporting and efficiency metricsSupport the creation processing and administration of client contracts and contract documentationReview and update project revenue projections in coordination with project managers and operations teamsAssist leadership in tracking regional performance metrics project activity and operational reportingCoordinate the setup of new projects and project documentation within Workday SharePoint and other internal systemsPrepare materials and reports for regional meetings and leadership discussionsMarketing & Business Development SupportSupport the tracking and maintenance of regional business development pipelinesAssist with the preparation production and assembly of proposals qualifications packages and interview materialsCoordinate conference registrations sponsorships and event logisticsSupport project teams with industry publications articles and marketing initiativesCollect organize and distribute project information and marketing collateralAssist with annual client outreach and holiday gifting programs including database management and coordinationTrack employee participation in industry organizations and eventsHuman Resources SupportAssist with employee onboarding activities and office orientationCoordinate interview scheduling and candidate logisticsHelp employees navigate internal HR systems and resourcesDistribute and track periodic time reporting and PTO related informationPartner with Human Resources on employee offboarding activities and transitionsSupport employee engagement initiatives and office culture programsOffice Operations & Workplace ExperienceHelp create an engaging welcoming and highly functional office environmentCoordinate office meetings team events retreats celebrations and other special eventsServe as a resource for employees and visitors while supporting workplace operationsCoordinate shipping deliveries vendor interactions and office logisticsCollaborate with Office Administrators and corporate support teams across the firmSupport special projects and operational initiatives as assignedHow Youll LeadServe as a trusted operational resource to regional leadership and project teamsBuild strong working relationships across departments and office locationsProactively identify challenges anticipate needs and implement solutionsPrioritize competing demands while ensuring deadlines and commitments are metExercise sound judgment when handling confidential and sensitive informationSupport continuous improvement efforts that enhance operational efficiency and employee experienceContribute to a collaborative positive and service oriented cultureWhat Were Looking For4 years of office operations project coordination or business support experience within a professional services environmentExperience supporting Architecture Engineering Construction AEC real estate development consulting or related professional services organizations preferredAdvanced proficiency with Microsoft Office including Excel Word Outlook and PowerPointStrong Excel skills and comfort working with spreadsheets financial data and operational reportingAbility to understand and work with project metrics revenue projections and business reportingExcellent written and verbal communication skills including proofreading and document reviewStrong organizational skills and exceptional attention to detailDemonstrated ability to manage multiple priorities and deadlines simultaneouslySelf starter with the ability to work independently and take initiativeStrong interpersonal skills and the ability to work effectively with individuals at all levels of an organizationEffective problem solving skills sound judgment and adaptabilityExperience with Workday SharePoint Mondaycom or similar business systems is a plusWhat Sets You ApartExperience supporting senior leaders in a fast paced professional services environmentAbility to analyze information and translate data into meaningful operational insightsStrong relationship building skills and a customer service mindsetExperience coordinating across multiple departments and stakeholder groupsAbility to balance tactical execution with broader operational awarenessPassion for creating an organized engaging and high performing workplace environmentConfidence working with a variety of personalities and communication stylesWhy People Choose B&DMeaningful ImpactSupport the teams and operations that help deliver projects shaping communities across the country Growth & DevelopmentGain exposure to finance operations marketing human resources and business management within a growing professional services firm Collaborative CultureWork alongside professionals who value curiosity teamwork integrity and excellence Career OpportunityThis role offers exposure to regional leadership and cross functional operations creating opportunities for continued professional growth and advancement within the firm Robust BenefitsComprehensive benefits include 100 company paid medical dental and prescription coverage a targeted 7 employer contribution 401k generous PTO and more Apply TodayTo get started our application process includes a resume an optional recommended cover letter and a short set of essential questions We look forward to getting to know you