Medical Office Secretary

Matrix Providers is hiring a Medical Office Secretary to join our team of talented professionals who provide health care services to our Military Service Members and their families at Walter Reed National Military Medical Center WRNMMC 8901 Wisconsin Avenue Bethesda MD Employment Status Full timeCompensation This is an hourly position paid bi weeklySchedule Night ShiftBenefits Competitive financial package with a comprehensive insurance package including health dental vision and life coverageAccrued Paid Time Off PTOPaid Holidays Outlined in Handbook401k PlanMinimum Qualifications EducationCertification High School Diploma or Associates DegreeExperience Possesses a minimum of one year professional experience in an office environment as a secretary or receptionistCore Duties Researches collects tracks and processes medical technical and administrative data for administrative reportsEstablishes and maintains complex departmental patient files Receives high profile visitors patients and patient family membersAnswers telephone inquiries; determines request and directs callers to appropriate staff or personally provides non technical or routine informationEnters patient physician messages into facility computer health care system ensuring Joint Commission on Accreditation of Healthcare Organizations complianceChecks patients in and out from schedule and schedules follow up appointments in automated system and notifies patients of appointment date and timeInputs required data into automated medical treatment facility computer system and completes scans and edits ambulatory Data Forms using the same computer systemReceives reads and makes proper distribution of correspondence and other mail received in the department and respective divisionDetermines which matters require immediate or personal attention of the department of respective division and locates assembles and attaches any background papers as requiredDrafts edits and completes a wide variety of assigned typing projects or government reviews and signature including but not limited to; correspondence memorandums reports and completion of computer generated formsReviews all outgoing documents for format typing grammar proper attachments number of copies and coordination etcReviews transcribes and types correspondence memorandums and other material for signature of the department or respective division according to NCR correspondence protocolCoordinates the scheduling of conference room meetings Ensure office environment is kept clean and in working orderPrepares and keeps statistical information for cost accounting purposes upon government request for government reviewEnters andor retrieves date for MHS GenesisMaintains correspondence suspense and control system issuing reminders of approaching due dates and securing extensionsCoordinates computerized word processing storage and indexing and establish processing priorities as neededProvides computer training and in services on operating current and incoming new equipment to staff members upon government requestMaintains a group e mail account and shared database for the department and respective divisionPerforms administrative timekeeping support for the divisionPrints pay slips as needed and performs verification with timecard and administrative leave records Corrects time and leave discrepancies Prepares all timecard documents and submits them to government for final government approval and signatureMaintains supply and equipment inventory and control Reorders supplies prior to depletionEnsures transactions are submitted for government review and approval Contractors may not commit government fundsSchedules routine and trouble maintenance on office equipment upon government requestMaintains secondary records convenience files for 3 years Discards secondary records which have been closed for 3 years upon government requestMonitors updates and reviews reports daily for support of 45 staff membersReviews and maintains over 45 staff files for complete and accurate informationGreets directs and assists over 40 visitorspatients dailyINDKF