Legislative Affairs Office Facilitator – Hourly

Position Title:

Job Description:

With minimal supervision, this position provides administrative support to the Legislative Affairs division. Assists the Legislative Affairs team with design and preparation of public-facing documents, event planning, policy tracking, and daily scheduling. Handles politically sensitive information in the form of draft legislation. Relieves management of administrative routine by handling such items as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules.

This position requires some independent judgment and decision-making, and effective oral and written communication skill is essential. This position requires incumbent to work less than 20 hours per week, with in-person work required.

Job Description

Position Salary Range:

$22.74 – $29.81

IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

Key Responsibilities:

Acts as liaison with other departments, divisions, outside agencies, committees or boards. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms. Coordinates with other departments and divisions to schedule and host meetings with federal and state elected officials, department and division heads, advocacy groups, contract lobbyists, and community partners. May perform the duties of a private secretary for division head.
Assists with the division’s relationship-building work by planning and executing, or assisting with, event logistics for events that may include federal, state, and city-level dignitaries. Maintains calendar of events for the division.
Develops and maintains confidential and non-confidential files. Assists with tracking draft policy proposals and distributing those proposals for review by City divisions and/or outside partners. Handles potentially politically sensitive information with care and discretion. Designs presentation materials and publicly issued reports, regularly updates division website, and maintains meeting agendas and meeting notes for the division.
May perform simple bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. May order and distribute equipment, supplies and furniture. Prepares requisitions, assists with contract management and invoice payment processing.
Maintains positive and effective working relationships with a diverse group, including Department management, supervisors, professional peers, other employees, and the general public.
Complies with City and department policies and procedures.
Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

High school graduation or GED equivalent and one year experience performing related office tasks, records research, or record-keeping duties. Directly related experience and education may be substituted one for the other on a year-for-year basis.
Possession or ability to become a Utah State Notary Public within three months of hire.
Ability to accurately record and transcribe legislative actions, ability to capture legislative discussions and concepts into concise terminology.
Knowledge of and experience with parliamentary procedures and application to the transcription of official, recorded meetings.
Demonstrated ability to utilize a personal computer and various software applications, including MS Office products, Internet, and general office software. Knowledge of PrimeGov, Laserfiche or Adobe is recommended.
Ability to establish and maintain confidence, trust, and effective working relationships with the general public, elected officials, other department heads, employees, and officials of other jurisdictions.
Ability to make independent decisions in accordance with laws, ordinances, regulations and city policies.
Ability to lift and transport records (40-50 lbs.) to meetings, or storage facilities.
Ability to operate various standard office equipment and other specified technical equipment.

DESIRED QUALIFICATIONS:

Experience with multi-layered, electronically indexed records maintenance systems.
Experience with proficiency in summarizing content for reports or meeting minutes.
Experience with event planning
Working knowledge of project management software (Asana), Laserfiche, Microsoft Office Professional products, i.e., Excel, Word, Access, Outlook. Also, working knowledge of an imaging system. Excellent customer service and verbal and written communication skills. Ability to take directions and work independently. Knowledge of records management and basic office filing desirable.

WORKING CONDITIONS:

Generally comfortable working conditions. Intermittent sitting, standing, walking. Occasional exposure to warehouse/storage facility locations and elements. Occasional lifting and transporting of materials, 40-50 lbs.
Irregular working hours as needed to attend and record various Entity meetings and election processes.
Exposure to stress as a result of human behavior, Council deadlines and the demands of the position.
Frequent, prolonged exposure to computer terminal display screens.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Part-Time

DEPARTMENT

Attorney

Full Time/Part Time:

Part time

Scheduled Hours:

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs—with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you’re driven by public service and want to help shape the future of our city, we’d love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

95% City-paid medical insurance
Dental, vision, life insurance
HSA (with $1,000–$2,000 City contribution)
Wellness clinic for employees & families
Robust Employee Assistance Program (EAP)

Financial Perks

Tuition reimbursement (up to $4,000/year)
Retirement contributions (pension and/or 401(k))
Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer—including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

12 vacation days to start
12 paid holidays + 1 personal holiday
Up to 80 hours personal leave annually
6 – 12 weeks of paid parental leave
Bonus leave credit for eligible rehires & public sector transfers

Our Recruitment Team is ready to assist you throughout the entire hiring process—from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699

Or email: careers@slc.gov

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.

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