Executive Assistant (VP Support)

About The Company Sentara Health is a leading healthcare organization committed to improving health every day through innovative services, compassionate care, and community engagement. With a workforce of nearly 30,000 dedicated professionals, Sentara Health emphasizes diversity, inclusion, and a patient-centered approach to healthcare delivery. The organization strives to create a supportive and dynamic environment where employees can grow professionally while making a meaningful impact on the communities they serve. As an employer of choice, Sentara Health offers comprehensive benefits, ongoing professional development, and a culture that values integrity, teamwork, and excellence.

About The Role The Executive Assistant (VP Support) plays a vital role in enabling the effective functioning of senior leadership by providing strategic administrative support to three Vice Presidents. This role involves managing complex calendars, coordinating high-level meetings, preparing executive correspondence, and supporting key initiatives and projects. The Executive Assistant acts as a trusted partner, exercising discretion and sound judgment in handling sensitive information and resolving issues efficiently. The position requires a proactive approach, excellent communication skills, and the ability to prioritize in a fast-paced, dynamic environment. The successful candidate will be a highly organized professional who can anticipate needs, exercise initiative, and foster positive relationships with internal and external stakeholders to ensure seamless operations.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• Five or more years of experience supporting executive or senior leadership roles, including multi-leader support preferred
• Corporate HR experience strongly preferred
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion and professionalism
• Proven problem-solving and decision-making abilities
• Experience in coordinating meetings, logistics, and stakeholder engagement

Responsibilities

• Provide high-level administrative support to three Vice Presidents, managing complex and multi-faceted calendars
• Handle sensitive and confidential information with absolute discretion and professionalism
• Prepare agendas, briefing materials, reports, presentations, and follow-up documentation for meetings
• Coordinate logistics for meetings and organizational events, including travel arrangements and technology setup
• Support the preparation and editing of executive correspondence and reports to ensure clarity and alignment with leadership’s intent
• Document meeting decisions, track action items, and monitor progress to ensure timely completion
• Assist in managing stakeholder communications, addressing inquiries, and routing issues appropriately
• Support organizational initiatives by coordinating stakeholders, tracking milestones, and ensuring follow-through
• Gather, analyze, and summarize data to support decision-making and reporting
• Navigate organizational structures to resolve issues efficiently and advance priorities
• Maintain and update departmental systems and best-practice guidance on document management
• Engage in ongoing professional development to stay current with relevant technology, regulations, and industry best practices

Benefits

• Comprehensive medical, dental, and vision plans
• Adoption, fertility, and surrogacy reimbursement up to $10,000
• Paid time off and sick leave
• Paid parental and family caregiver leave
• Emergency backup care services
• Long-term and short-term disability plans, critical illness coverage
• Life insurance
• 401(k)/403(b) retirement plans with employer match
• Tuition assistance up to $5,250 annually and discounted educational opportunities through Guild Education
• Student debt pay-down programs with up to $10,000 reimbursement
• Professional certifications reimbursement and access to continuing education units (CEUs)
• Pet insurance and legal resources
• Potential for annual discretionary bonuses based on performance and eligibility

Equal Opportunity

Sentara Health is an equal opportunity employer committed to fostering a diverse and inclusive workforce. We celebrate the unique backgrounds, perspectives, and experiences of our employees and are dedicated to providing a work environment free from discrimination and harassment. We ensure equal employment opportunities regardless of race, color, religion, gender, sexual orientation, gender identity, age, disability, or veteran status. Our organization values the principles of diversity, inclusion, and belonging, reflecting the communities we serve. We support our mission to improve health every day by creating a workplace that promotes respect, fairness, and opportunity for all.