Executive Assistant / Personal Assistant

About The Company TurbineOne is a pioneering defense technology company dedicated to enhancing situational awareness and decision-making capabilities for military and allied forces. As a frontline perception company, we specialize in delivering advanced software solutions that leverage artificial intelligence and machine learning to provide real-time insights at the tactical edge. Our flagship product, the Frontline Perception System (FPS), automates critical aspects of the military intelligence cycle, empowering warfighters and strategic partners worldwide. Backed by leading national-security venture capitalists, TurbineOne operates at the forefront of DefenseTech innovation, maintaining a fast-paced, high-performance environment committed to national security and technological excellence.

About The Role We are seeking a highly organized and proactive Executive Assistant / Personal Assistant to support our Chief Technology Officer (CTO) and Chief Product Officer (CPO). This role is integral to enabling executive efficiency and effectiveness, blending traditional executive support with personal assistance. The successful candidate will serve as a trusted partner, managing complex schedules, coordinating travel, handling sensitive information, and supporting both professional and personal needs of our senior leadership. This position offers the flexibility of remote work within the U.S., requiring a high degree of independence, sound judgment, and professionalism. The role is ideal for individuals who thrive in dynamic, fast-moving environments and are committed to operational excellence at the executive level.

Qualifications

• 5+ years of experience supporting senior executives in roles such as Executive Assistant, Personal Assistant, or Chief of Staff
• Exceptional organizational skills with keen attention to detail
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and integrity
• Ability to manage multiple priorities, anticipate needs, and adapt quickly to changing circumstances
• Proficiency with modern productivity tools including Google Workspace, Slack, calendar management, and expense tracking software
• Experience working independently in a fast-paced environment
• Preferred: Experience supporting executives in defense, government, technology, or high-growth startup environments
• Preferred: Familiarity with military or government operational environments
• Preferred: Experience managing both professional and personal responsibilities for senior leaders

Responsibilities

• Manage complex, high-volume calendars across multiple time zones, proactively resolving conflicts and prioritizing commitments
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and contingency planning
• Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions
• Act as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
• Handle highly sensitive and confidential information with utmost discretion and sound judgment
• Support personal logistics such as scheduling personal appointments, travel planning, and family-related coordination
• Assist with personal and life-adjacent tasks, including managing overlapping personal and business commitments
• Draft, organize, and manage correspondence, reports, presentations, and other documentation
• Track deadlines, commitments, and deliverables across professional and personal domains
• Support expense reporting, budget tracking, and reconciliation processes
• Coordinate logistics for meetings, offsites, events, and vendor engagements
• Assist in operational activities related to company partnerships, fundraising, and board interactions
• Support travel logistics between key locations such as the Bay Area, East Coast, and client sites
• Contribute to the organization of internal events, company offsites, and facilities management
• Adapt to a startup environment with evolving priorities, demonstrating flexibility and proactive problem-solving

Benefits

• Competitive salary aligned with industry standards
• Equity package with standard vesting schedule
• Remote work flexibility with independence and autonomy
• Opportunity to work at the forefront of DefenseTech innovation
• Collaborative, high-performance team environment
• Professional development and growth opportunities
• Supportive company culture emphasizing integrity, discretion, and excellence

Equal Opportunity

TurbineOne is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status. We believe that diverse perspectives foster innovation and excellence, and we encourage individuals from all backgrounds to apply.