Executive Assistant at SNPO

BOOST LLC is a dynamic management consulting firm that offers an array of government compliant back office solutions to support our teaming partners within the GovCon space We are working with our client Don Selvy Enterprises DSE to find their next highly skilled Executive Assistant About DSE DSE Inc is a team of experienced professionals dedicated to engineering training and program management that enables front line soldiers sailors and Marines to fully exploit the tactical capabilities of aviation and maritime platforms We accomplish this by using the most qualified employees and keeping abreast of every new capability in aviation maritime technologies and simulationtraining technology as it emerges Our wide range of expertise is constantly expanding as we seek valued members of the DSE team and work to develop each of them to their fullest potential in the field To this day DSE continues to foster a work environment that supports ingenuity and the care for each member of the team The Role The Executive Assistant will support international program teams at SNPO in Arlington Virginia working directly with US and Royal Saudi Naval Forces RSNF leadership Youll provide administrative support to keep the office running efficiently maintain files and records of studies analyses and correspondence and manage the flow of RSNF incoming and outgoing correspondence so information stays fast reliable and easy to retrieve The role also covers receiving visitors and callers scheduling and organizing meetings for RSNF personnel general office administration word processing and data preparation and maintaining supply inventory Youll administer the processing of Saudi Arabia visas and the Foreign Visit Request System in coordination with the Saudi Arabian Embassy and coordinate financial matters tied to office requirements and to pay and benefits distribution for RSNF officer and enlisted personnel stationed in the Continental United States CONUS Why DSE DSE doesnt just ask for your experience it rewards it DSEs PTO program is experience based rather than tenure based meaning the relevant industry experience you bring with you can qualify you for a higher PTO allocation from day one rather than starting over at the bottom like you would at most employers Its a rare structure in this industry where most companies only reward the tenure you earn after you join not the years of expertise you bring with you That same philosophy carries through the rest of the benefits package Starting salary range 70000 to 90000 annually100 company paid medical and dental premiums for employees 50 for dependents401k with up to a 4 company matchFully paid life short term and long term disability insurance no cost to youEmployer funded FSA plus HRA contributions toward your deductibleExperience based PTO your prior relevant experience can qualify you for a higher PTO allocation from day one plus the option to purchase additional PTO11 paid holidays 6 national 5 floatingTuition reimbursement to support continued professional growthResponsibilities Provide administrative support to ensure efficient day to day operation of the officeMaintain a system of files and records for studies analyses and correspondence keeping information fast reliable and completeAnalyze and manage the recording and control of RSNF incoming and outgoing correspondence to keep retrieval accurate and efficientUse automated office equipment and software to complete complex administrative tasks and improve the accuracy of office products and servicesReceive visitors and callers and determine the nature of their businessOrganize and schedule meetings and appointments for RSNF personnelCarry out general office administrative tasks including word processing and data collection and preparationMaintain supply inventory anticipate needs forward supply requests and verify receipt of suppliesAdminister the processing of Saudi Arabia visas and the Foreign Visit Request System in coordination with the Saudi Arabian EmbassyCoordinate financial matters tied to office requirements and to pay and benefits distribution for RSNF officer and enlisted personnel in the Continental United States CONUSRequired Education High school diploma or GEDRequired Experience At least 10 years of experience in administrative and financial supportWorking knowledge of Microsoft Office applicationsDemonstrated written and oral communication skillsBased onsite at SNPO Arlington VirginiaBilingual capability in Arabic and English is requiredMust hold or be able to obtain a Secret security clearance; clearance may be obtained after assignment to the positionDSE is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status