Executive Assistant
Cyber Focus AII’s mission is to help cybersecurity professionals discover cutting-edge opportunities in their field. We are not a staffing firm or agency. Cyber Focus AI does not hire for these roles—we use advanced technology to locate and verify them from actual employers.
Employer Industry: Workforce Analytics and Employee Productivity
Why Consider This Job Opportunity
- Opportunity to support a high-level executive in a dynamic tech environment
- Potential to free up significant executive capacity, enhancing overall productivity
- Collaborate closely with a founder/CEO, gaining unique insights into executive operations
- Work in a vibrant NYC office with a focus on innovation and efficiency
- Engage in diverse tasks, from travel coordination to event management, enhancing your skill set
What To Expect (Job Responsibilities)
- Manage the CEO’s calendar, ensuring efficient scheduling and preparation for meetings
- Coordinate all travel arrangements for domestic and international trips, including detailed itineraries
- Screen and prioritize communications, drafting responses and filtering unnecessary information
- Prepare meeting materials, take notes, and track action items to ensure follow-through
- Handle expense reports and manage office logistics while supporting personal tasks for the CEO
What Is Required (Qualifications)
- Minimum of 3 years supporting a C-level executive or founder, preferably in a tech or high-growth startup
- Experience with international travel booking and managing multi-timezone schedules
- Proficiency in Google Workspace (Calendar, Gmail, Docs) and Slack
- Availability to work in-person daily, based in NYC
- Strong organizational skills with the ability to manage multiple tasks effectively
How To Stand Out (Preferred Qualifications)
- Experience specifically supporting a founder/CEO in a fast-paced environment
- Familiarity with SaaS or B2B tech industries
- Experience coordinating across US and European time zones
- Comfort with tools like Notion, HubSpot, or other project management platforms
- Prior exposure to investor relations logistics, including board decks and meeting scheduling