Executive Assistant

About The Company Protect Life Michigan is a dedicated organization committed to defending the sanctity of life and advocating for the unborn. Since its inception in 2005, the organization has grown from a small group of volunteers into a formidable team of passionate and strategic activists. Their mission is to recruit, equip, and deploy students across Michigan to become effective social reformers, working tirelessly to make abortion unthinkable. With a focus on strategic activism, community engagement, and education, Protect Life Michigan strives to create a culture that values life at every stage. The organization emphasizes professionalism, strategic planning, and community involvement to achieve its goals, ensuring that every life is protected and every voice is heard in the movement to end abortion.

About The Role The Executive Assistant at Protect Life Michigan plays a vital role in supporting the organization’s leadership, primarily focusing on assisting the Executive Director with daily operational needs. This position requires a highly organized individual with exceptional attention to detail, capable of managing multiple priorities efficiently. The Executive Assistant will handle scheduling, prepare meeting materials, coordinate travel arrangements, and manage confidential information with professionalism. This role is essential in ensuring the smooth functioning of the executive team, facilitating communication across departments, and supporting various projects and initiatives. The position is part-time, requiring approximately 21-25 hours per week, and is remote within Michigan. Candidates must be supportive of the organization’s mission and be willing to participate in a support-raising model, which involves fundraising efforts to cover salary and ministry expenses. The role offers an opportunity to contribute meaningfully to a cause that seeks to protect life and promote pro-life values through strategic administrative support.

Qualifications

• Commitment to the pro-life movement and the mission of Protect Life Michigan
• Excellent organizational and time management skills
• Ability to follow detailed instructions and manage multiple tasks independently
• Exceptional oral and written communication skills
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) and general administrative experience
• Ability to build productive relationships with supporters, community members, and stakeholders
• Strong interpersonal skills and professionalism
• Experience with CRM systems and data management preferred
• Reside within Michigan and be able to work remotely
• Willingness to participate in support-raising efforts and training

Responsibilities

• Provide comprehensive administrative support to the Executive Director, including managing calendars, inboxes, and prioritizing requests
• Prepare and organize meeting notes, agendas, and briefing materials for board and stakeholder meetings
• Handle confidential documentation and correspondence with professionalism
• Coordinate travel arrangements for organizational events and meetings
• Assist in assembling weekly contact lists for outreach efforts such as calls, texts, and handwritten notes
• Manage procurement processes, including purchasing supplies and logging receipts
• Screen incoming calls, emails, and inquiries, responding or redirecting as appropriate
• Review and monitor contracts and agreements
• Follow up on action items resulting from meetings and organizational projects
• Schedule meetings, set reminders, and maintain task tracking systems
• Log interactions and notes within the organization’s CRM system
• Prepare mailing lists, email campaigns, donation summaries, and related data reports
• Assist in drafting, proofreading, and distributing communications and updates
• Monitor project statuses and collaborate with various departments to ensure timely progress
• Support other organizational projects and administrative tasks as needed

Benefits

• Salary and benefits are commensurate with experience and educational background
• Eligibility for employer-matched Simple IRA after one year of employment
• Ample paid vacation, holidays, and sick leave
• Semi-flexible work schedule tailored with supervisor approval
• Comprehensive training and coaching in support-raising techniques
• Opportunity to work remotely within Michigan
• Be part of a mission-driven organization making a tangible impact on protecting life

Equal Opportunity

Protect Life Michigan is an equal opportunity organization. We celebrate diversity and are committed to creating an inclusive environment for all employees and supporters. We do not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, or any other protected status. We encourage individuals who are passionate about our mission and meet the qualifications to apply, regardless of background or identity.