Entry-Level Administrative Assistant / Secretary

Blue Chip Machine & Tool is looking for a dependable and organized individual to join our team as an Entry-Level Administrative Assistant / Secretary.

Previous office experience is helpful but not required. We are willing to train the right person who is reliable, organized, comfortable using a computer, and willing to learn.

Responsibilities

• Answer and direct incoming phone calls
• Respond to and organize emails
• Assist with customer and vendor communications
• Enter invoices, purchase orders, and other information into our computer system
• Organize and maintain electronic and paper records
• Assist with accounts payable and accounts receivable paperwork
• Help collect and organize employee time and payroll information
• Prepare basic documents, spreadsheets, and reports
• Scan, file, and organize invoices and other business records
• Assist with ordering office and shop supplies
• Help maintain customer and vendor information
• Provide general administrative support to management
• Perform other office duties as needed

Qualifications

• No previous office experience required
• Basic computer skills
• Comfortable using email and Microsoft Office
• Good written and verbal communication skills
• Organized and able to keep track of multiple tasks
• Dependable and punctual
• Attention to detail
• Willingness to learn
• Comfortable speaking with customers and vendors by phone and email
• Previous administrative, bookkeeping, customer service, or manufacturing-office experience is a plus but not required

What We’re Looking For

We are looking for someone who is dependable, organized, and willing to learn.

You do not need years of administrative experience. We are willing to train someone who has a good attitude, communicates well, pays attention to details, and takes ownership of their responsibilities.

This could be a good opportunity for someone starting their career, returning to the workforce, or looking to gain experience in an office and manufacturing environment.

What We Offer

• On-the-job training
• Consistent work schedule
• Paid vacation
• Health insurance
• Opportunity to learn additional administrative and accounting responsibilities
• Opportunity for increased responsibility and compensation as skills develop
• Small-business environment where your work has a direct impact on the company

Job Type: Full-time

Experience: Entry level — previous administrative experience is not required.

Pay: $16.00 – $22.00 per hour

Expected hours: 20.0 per week

Benefits:

• 401(k)
• Flexible schedule

Work Location: In person