Data Entry Assistant

About The Company Orvix Engineering is a dynamic and innovative engineering firm dedicated to delivering high-quality solutions across various technical domains. Our company prides itself on fostering a collaborative environment that encourages growth, continuous learning, and excellence. With a focus on leveraging cutting-edge technology and data-driven strategies, we aim to streamline operations and support our clients’ success. Our team comprises skilled professionals committed to integrity, innovation, and delivering value in every project we undertake. As part of our ongoing expansion, we are seeking talented individuals who are eager to contribute to our mission and grow with us.

About The Role The Data Entry Assistant role at Orvix Engineering is a vital position designed for detail-oriented and organized individuals who excel at managing large volumes of data efficiently. This remote position is specifically available to candidates located within the United States. As a key member of our operations team, the Data Entry Assistant will be responsible for accurately inputting, updating, and maintaining data across various internal systems, databases, and spreadsheets. The role requires a high level of accuracy, confidentiality, and organizational skills to ensure that our data remains reliable and accessible for decision-making and operational purposes.

This position offers an excellent opportunity for individuals seeking to develop their administrative and data management skills within a professional engineering environment. The successful candidate will work closely with multiple departments, supporting daily business activities and ensuring data integrity. The role is full-time, with a schedule from Monday to Friday, offering competitive hourly pay and comprehensive benefits.

Qualifications

• High school diploma or equivalent required; associate degree or higher in a related field preferred.
• Proven experience in data entry, administrative support, or similar roles, preferably in an engineering or technical environment.
• Strong attention to detail with the ability to identify errors or inconsistencies in large datasets.
• Excellent organizational and time-management skills, capable of prioritizing tasks effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and data entry software; familiarity with CRM systems or project management tools is a plus.
• Knowledge of data management and database software such as Microsoft Access, Google Sheets, or similar tools.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of engineering terminology and data processes is advantageous but not mandatory.

Responsibilities

• Accurately enter and update data into internal systems, ensuring completeness and correctness.
• Cross-check data for accuracy, identifying discrepancies or errors, and making necessary corrections.
• Organize, categorize, and maintain electronic and paper records to facilitate easy retrieval and compliance with policies.
• Assist in generating routine and ad-hoc reports by compiling data from multiple sources.
• Regularly clean and update data to maintain integrity, removing outdated or inaccurate records.
• Support data integration from different platforms, ensuring consistency across systems.
• Collaborate with the Data Manager to monitor and maintain database health and effectiveness.
• Coordinate with departments such as engineering, finance, and project management to ensure data aligns with operational needs.
• Maintain digital files in an organized manner in accordance with company policies and compliance standards.
• Ensure the confidentiality and security of sensitive data in adherence to legal and company policies.
• Perform routine audits and checks to verify data accuracy and completeness.
• Provide administrative support, including preparing documents, reports, and communication materials.

Benefits

• 401(k) matching to support your retirement planning.
• Comprehensive dental insurance coverage.
• Health insurance plans to promote well-being and healthcare needs.
• Life insurance policies to provide financial security.
• Paid time off (PTO) for personal and professional rejuvenation.

Equal Opportunity

Orvix Engineering is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected status in accordance with applicable laws.