Coordinator, Livestock Show

SUMMARY Coordinates smooth efficient and effective promotion of the Livestock Show ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following Support Senior Director Mission Division with assigned livestock show and contest dutiesAssist in managing activities involved in the planning and implementation of all livestock shows including development production and timely distribution of entry fulfillment data entry and show results reportingAssist in creating judging contest schedule Answer questions pertaining to livestock show and contest entries Oversee scheduling of meeting requests related to showtime functions to include showcontest set ups and specials requests as neededManage show credentials associated with contracts and ensure proper billing has taken place for all agreements and awards related to the contestsDevelop and maintain relationships with committee chairmen volunteers officials and show staff Coordinate any necessary production processes payments and manage inventoryComplete necessary documentation including contracts deposits and correspondence and make sure contractual deadlines are metWork with committee chairmen and officers in charge in maintenance of membership rosters scheduling and attending meetings and functions Including year around and showtime event scheduling parking and equipment requests and needs for the committee operationssocial eventsWork with committees on fundraiser planning; process paperwork contracts and payments from fundraisersWork with contest superintendents and committees to developmaintain layouts for contests schedule rules and judgesofficialsAttend livestock meetings as directed to keep informed of livestock trends and developmentsResponsible for general accounting including budgets deposits and accounts receivable Serve as staff coordinator for three 3 recognized livestock show committeesServe as front line person for livestock show communicationsWork with contractors and show management to resolve problems Analyze effectiveness of livestock show procedures and recommend improvements to managementResponsible for ordering and purchasing relevant signs for show and committee needsAssist with ordering livestock show supplies and awardsOther duties and responsibilities as requested required or assigned EDUCATION andor EXPERIENCE Bachelors degree from four year college or university; and one to two years related experience andor training; a minimum of three 3 years customer relations experience or equivalent combination of education and experience preferred Proven skills in working with diverse audiences required Knowledge of livestock show preferred QUALIFICATIONS To perform this job successfully an individual must be able to perform each essential duty satisfactorily The requirements listed below are representative of the knowledge skill andor ability required Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions LANGUAGE SKILLS Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations Ability to write reports business correspondence and procedure manuals Ability to effectively present information and respond to questions from groups of managers clients customers and the general public OTHER QUALIFICATIONS Extensive work related experience in working in a livestock environment and knowledge of livestock terminology Requires excellent computer skills customer relations customer service organizational skills Must be project oriented Computer skills require knowledge of Microsoft office Must have database application and worksheet application knowledge Prefer Oracle experience SUPERVISORY RESPONSIBILITIES Directly supervises various numbers of Temporary andor Seasonal employees Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws Responsibilities include training employees; planning assigning and directing work; addressing complaints and resolving problems COMMITTEE RESPONSIBILITIES Committee Approximate number on Committee Judging Contest 412 Ag Mechanics 138 Sheep and Goat 71 PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions The employee may be required to sit stand climb balance stoop kneel crouch or crawl During the Show the employee may be required to frequently walk to various places on the grounds The employee may be required to lift andor move 15 or more pounds Extended work hours required especially during peak periods WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions While performing the duties of this job the employee may be exposed to dust chemicals and animals at various times