Assistant Project Manger

E.M.A. Hospitality Logo
E.M.A. Hospitality
Lisle, IL, United States
  • IT
  • FullTime
  • Applications have closed

Description An Assistant Project Manager acts as the operational right hand to a lead Project Manager, helping track schedules, manage documentation, and coordinate cross-functional teams. Typical requirements include a bachelor’s degree, 2 to 4 years of experience, and strong communication and organizational skills . Requirements for the role generally break down into the following key categories:

Education & Experience

  • Degree: A Bachelor’s degree in Business Administration, Engineering, Construction Management, or a related field is preferred by most employers.
  • Experience: 2 to 4 years of hands-on experience in project coordination, administration, or a similar junior role.
  • Certifications: Optional but highly valuable credentials include the Certified Associate in Project Management (CAPM) or a foundational Agile/Scrum certification.

Core Skills

  • Project Documentation: Ability to track and maintain RFIs (Requests for Information), submittals, change orders, and progress logs.
  • Scheduling & Budgeting: Assisting in drafting project timelines, monitoring costs, and spotting early signs of budget overruns.
  • Stakeholder Coordination: Acting as a liaison between senior management, field teams, vendors, and clients.

Technical Proficiency

  • Project Management Software: High familiarity with industry-standard tools like Procore, MS Project, Jira, Asana, or Smartsheet.
  • Microsoft Office Suite: Advanced working knowledge of Word, Excel, and PowerPoint for generating reports and presentations.

Soft Skills

  • Multitasking: The ability to juggle parallel workstreams in a fast-paced environment.
  • Problem-Solving: Proactively identifying project risks and roadblocks before they impact the timeline.
  • Communication: Clear and concise written and verbal communication to prevent misunderstandings among teams.

Requirements Job Site Mobility

  • Walking & Traversing: Navigating uneven surfaces and walking around large or active project sites.
  • Climbing & Balancing: Ascending and descending stairs and ladders, and working at elevated heights.
  • Positional Changes: The ability to bend, stoop, kneel, crouch, or crawl to inspect project phases and installations.
  • Reaching & Handling: Reaching with arms and hands, and using fingers to operate tools, precision instruments, or business machines.

Sensory & Strength

  • Weight Limits: Frequently lifting, transporting, and positioning materials or equipment weighing (25) to (50 ext{ lbs}), with occasional need to lift up to (50) to (100 ext{ lbs}) depending on the industry.
  • Visual Acuity: Must have close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
  • Communication: Ability to hear and verbally communicate at normal audio levels to coordinate with teams, clients, and subcontractors.

Working Environment

  • Outdoor Exposure: Frequent exposure to outside weather conditions, including extreme heat or cold, wind, rain, and humidity.
  • Hazards & Conditions: Potential exposure to dust, fumes, airborne particles, moving mechanical parts, and noise levels ranging from moderate to loud.
  • Safety Gear: Required to wear and manage various Personal Protective Equipment (PPE), such as hard hats, safety boots, glasses, and high-visibility vests

Travel to multiple projects

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