Administrative Technician

Description Norfolk, Virginia is America’s most authentic and urban waterfront city. Home to the world’s largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.Fleet Management is a division within the Department of General Services and is responsible for the acquisition, disposal, maintenance, and servicing of over 2,000 city vehicles and equipment. The Fleet Management Division (FMD) also manages various fleet programs such as fuel management, motor-pool services, and contract administration. The city currently averages 1,466 active rolling stock units and 560 active equipment units. These units are utilized to provide a variety of services to city residents ranging from public safety to utility and refuse needs. The ability of city departments to provide services effectively and efficiently is often dependent on a safe and reliable fleet of vehicles and equipment.The division of Fleet Management is seeking an Administrative Technician to perform a variety of administrative, human resources, financial and budgetary duties. Assists with safety and emergency planning. Coordinates and promotes events and establishes details for set-up objectives. Ensures quality control for all data entered into a computerized work management system. Performs related duties as needed.Essential Functions

• Performs administrative duties such as, but not limited, to entering work orders, scanning documents, updating information in the Fleet system, reviewing and submitting attendance reports, contacting vendors, researching data to resolve complaints, processing and maintaining files, receiving mail, processing and composing correspondence, coordinating travel arrangements, typing documents, ordering office supplies, compiling travel expense reports, greeting visitors and answering telephone inquiries.

• Performs financial and budgetary duties by updating contracts and purchase orders, preparing receipts, gathering information for audits, researching and resolving discrepancies concerning invoices, compiling reports, monitoring expenditures and revenues, determining the monetary requirements needed for the fiscal year, generating reports, posting payments to the billing system, collecting and analyzing budget information, assembling budget documents, performing calculations associated with payroll, vouchers and other documents, monitoring and reconciling accounts, posting data to accounts, maintaining logs, files and records, entering data into the system, preparing requisitions and vouchers, monitoring and restocking office supplies, maintaining petty cash account, preparing billings.

• Performs human resource duties by preparing and submitting personnel requisitions, serving on interview panels, processing new hires, overseeing open enrollment, keeping work records, preparing requests and keeping leave records, performing time entry for payroll, posting job vacancies to the city’s internal computer system, setting appointments for interviews and preparing paperwork for new hires, promotions, terminations and family status changes.

• Coordinates internal events

• Performs related duties by ensuring that policies and procedures are followed and providing assistance to personnel as needed.

• Performs emergency weather recovery by providing clerical and administrative support in the removal operations for ice, snow, and storm debris.

• Acts as a liaison for the City’s Payroll, Human Resources, and Information Technology departments.

Education/Experience Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.Required:

• Two years clerical experience.

Additional Information & Requirements

• Valid Driver’s License required.

Work Schedule:

• Monday – Friday 8-4:30pm

• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

• Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.Non-City
Positions listed with a job type designation of “Non-City” are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

The City of Norfolk