Administrative Support Specialist II / 61016131

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Administrative Support Specialist II performs a variety of administrative secretarial duties for Upstate Adoptions Division involved in the operations of the office, department or unit; applies written and unwritten policies to perform various tasks that have significant impact on the operation of the office; uses knowledge or operations, programs and general office procedures to make independent decisions concerning processing of information that would assist supervisors.

• Receives telephone and personal callers; screens and refers them appropriately. Personally solves programmatic/procedural problems or answers questions that require substantial knowledge.

• Completes vehicle maintenance requests, car reports, purchase orders, and invoices.

• Receives and reads incoming correspondence, screens that which can be handled personally, forwards remainder with necessary background information to the appropriate staff member.

• Assists in maintaining children and family files, prepares closed files and arranges for State storage/archiving.

• Makes recommendations to supervisor concerning procedural improvements to office operation. Provides clerical support to the Administrator, Coordinators, and Supervisors.

• Maintains various departmental or programmatic information on spreadsheets, assists with HR functions as requested.

• Ensures that personal identifying information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data.

• Performs other job duties as required.

A High School Diploma and two (2) years of clerical experience.An Associate Degree or Bachelor’s Degree may be substituted for the required program experience.This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. “See Resume” is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.Must possess a valid driver’s license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Child Welfare Services / Greenville County

State of South Carolina