Administrative & Operations Coordinator – Copia Farm

About the Role

Copia Farm is looking for a highly organized, dependable Administrative & Operations Coordinator to help keep our fast-moving farm business organized and on track.

This is a hands-on support role for someone who is detail-oriented, steady, and good at follow-through. You will help with communication, scheduling, task tracking, basic reporting, invoicing support, and operational coordination.

This is not a corporate desk job, but it also is not a farm labor role. It is best for someone who enjoys organization, communication, and helping a very busy small business run smoothly.

What You’ll Do

Track tasks, projects, and follow-ups

Help organize calendars, communication, and priorities

Follow up with team members, vendors, contractors, and partners

Capture verbal requests and turn them into clear tasks

Help maintain Google Docs, Sheets, Slack, and shared systems

Support invoicing, reporting, order coordination, and admin workflows

Keep information organized so things do not fall through the cracks

What We’re Looking For

Naturally organized and consistent

Strong attention to detail

Good follow-through

Clear written and verbal communication

Comfortable using Google Docs, Sheets, email, and Slack

Able to manage multiple small tasks at once

Self-directed once trained

Positive, steady, and low-drama

Experience

Prior admin, office, operations, scheduling, or coordinator experience preferred

Strong computer and communication skills required

Experience in a small business, farm, food business, or fast-moving environment is a plus

Important

This role requires someone who is naturally organized and consistent. If follow-up, details, and task tracking are not strengths for you, this will not be the right fit.

About Copia Farm

Copia Farm is a regenerative farm producing nutrient-dense food for our community. We are growing quickly and need strong support behind the scenes to help the business operate smoothly.

If you are organized, steady, and enjoy helping things run well, we would love to hear from you.

Pay: $22.00 – $26.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Application Question(s):

• If you are given several tasks verbally throughout the day, how do you make sure nothing is missed?
• Tell us about a time you had to follow up with various collaborators to complete a complext project or build.
• What interests you about this role at Copia Farm?
• What are you looking for in your next 1–3 years of work?

Work Location: In person