Administrative & Operations Assistant
Administrative & Operations Assistant
Full-time | 35 hours/week | Mostly remote (with one half-day/week in Rochester office)
About Us
At BHC Global, we’re a growing consulting firm delivering advanced technology and AI-driven solutions to the utility industry. We’re looking for a reliable, organized professional to support our administrative operations—spanning Legal, HR, bookkeeping/finance, office coordination, and sales support. The right person will help our team stay efficient, compliant, and connected.
Role Summary
The Administrative & Operations Assistant will partner with management and various internal functions to keep things running smoothly. This is a hybrid role: primarily remote, with one half-day per week in our Rochester office. Start date — as soon as possible, ideally before December.
Key Responsibilities
- Legal Support: Maintain files, track contracts, coordinate with legal counsel, and assist with document execution and renewals.
- HR Support: Assist with onboarding/off-boarding, maintain employee records, track compliance training, and support benefits/admin tasks.
- Bookkeeping/Finance: Help with invoicing, expense tracking, reconciliations, and vendor management; QuickBooks experience is ideal.
- Office Management: Serve as the primary administrative contact, manage supplies, coordinate meetings (virtual & in-person), and assist with travel or event logistics.
- Sales Support: Help the sales team with CRM updates, proposal formatting, scheduling, and follow-up tasks.
- General Administrative Duties: Calendar management, email/file organization, meeting minutes, and other special projects as needed.
Preferred Qualifications
- 2–5 years of administrative or operations experience (professional services environment preferred)
- Strong proficiency in Microsoft Office (especially Excel and Word)
- Experience with QuickBooks Online or similar accounting platforms strongly preferred
- Excellent written and verbal communication skills
- Highly organized, proactive, and self-motivated with the ability to work independently
- Comfortable balancing multiple areas of responsibility (legal, HR, finance, and sales)
- Ability to commit to a hybrid schedule: mostly remote, but in-office half-day once per week in Rochester
- Professionalism and discretion when handling confidential information
Employment Details
- Schedule: 35 hours/week
- Start Date: ASAP (preferably before December)
- Location: Remote half-day/week on-site in Rochester, NY
- Reports To: President
- Salary Range: $45,000 — $55,000 per year depending on experience
- Benefits: Vacation, 401k, Medical/Dental Vision Life. Flexible Work Environment