Administrative Coordinator/ Executive Assistant

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Tap Growth ai
Encino, CALIFORNIA, United States
  • Pharma
  • FullTime

🌟 We’re Hiring: Administration Coordinator! 🌟We are seeking a detail-oriented and experienced Administration Coordinator to streamline our administrative operations and support our team’s efficiency. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proven track record of managing multiple administrative functions in a fast-paced environment.📍 Location: Tarzana, CAWhat You’ll Do:

  • Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations.

  • Provide comprehensive administrative support to the VP of Manufacturing & Facilities

  • Manage office operations and vendor coordination for the Tarzana location.

  • Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination.

  • Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones.

  • Arrange multi-location domestic and international travel, and handle expense reporting.

  • Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.

  • Lead and manage special projects as assigned, ensuring timely and accurate completion.

  • Maintain SharePoint sites and produce documents using Microsoft Office tools.

What We’re Looking For:

  • High School Diploma or equivalent required; bachelor’s degree preferred.

  • A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10 years preferred, preferably in a fast-paced environment.

  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.

  • Experience in office management and vendor coordination.

  • Ability to effectively multitask while maintaining confidentiality and discretion.

  • Excellent teamwork, networking, and communication skills.

  • Experience supporting senior leaders and managing complex projects.

  • Strong time-management skills and the ability to prioritize time-sensitive assignments.

  • Competency with virtual technologies such as MS Teams and Zoom.

Ready to make an impact? 🚀 Apply now and let’s grow together!

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