Administrative Assistant, Vietnam office (Temp)

++Who We Are:++

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

· Runner First

We act in the best interest of the runner

· Word is Bond

We do what we say we’ll do

· Champion Heart

We give our all in everything we do

· There is no “I” in Run

We stay generous with our humanity

· Keep Moving

We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.

++Your Job++ :

The Administrative Assistant — Vietnam Office provides essential administrative and paperwork support to ensure smooth daily operations across all Brooks offices in Vietnam. Reporting directly to the Administrative Lead — Asia , this role focuses primarily on vendor billing, contract documentation, office-related purchasing, and administrative coordination.

This position plays a key supporting role in maintaining accurate records, ensuring timely processing of invoices and paperwork, and assisting the Admin Asia Lead in managing administrative matters for Vietnam offices. The ideal candidate is detail-oriented, well-organized, and able to adapt quickly in a fast-paced working environment.
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Your Responsibilities:

• Support monthly vendor billing processes, including collecting invoices, checking accuracy, tracking payment status, and following up with vendors when needed.
• Assist in reviewing and organizing new and existing contract terms, ensuring proper documentation and compliance with agreed conditions.
• Handle office-related purchasing and offsite shopping, including stationery, pantry items, and other operational supplies.
• Maintain and organize paperwork, records, and filing systems (both digital and physical).
• Assist the Administrative Lead — Asia in managing administrative matters for all offices in Vietnam.
• Communicate with vendors and internal staff regarding invoices, contracts, deliveries, and administrative requests.
• Support basic expense tracking and documentation for administrative and finance-related purposes.
• Ensure administrative tasks and documentation are completed accurately and on time.
• Provide general administrative support to ensure smooth office operations.
• Other duties as assigned.

Your Qualifications:

• At least 1 year of experience in an administrative, paperwork, or office support role; a finance or accounting background is a plus.
• Familiar with paperwork, documentation, and invoice processing.
• Strong attention to detail, especially when handling invoices, contracts, and records.
• Ability to adapt quickly to a new working environment and learn tasks efficiently.
• Good communication skills, with the ability to work with vendors and internal staff.
• Organized, responsible, and capable of managing multiple tasks.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).
• A proactive attitude with a willingness to learn and support the team.

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At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.