Administrative Assistant III – Fleet Operations -Wynne – Manufacturing, Agribusiness, and Logistics

Job Summary Performs complex administrative support work. Work involves providing administrative support

including disseminating information; assisting with maintaining filing systems; preparing and editing

reports and documents; and providing guidance to others. Works under general supervision with

moderate latitude for the use of initiative and independent judgment.

Essential Functions

• Performs technical program support work for fleet operations; prepares, edits, and distributes

correspondence, reports, forms, and documents; compiles and enters data, makes calculations,

and prepares reports; and prepares and disseminates information regarding fleet operations.

• Coordinates work with organizational units of the agency; responds to inquiries regarding rules,

regulations, policies, and procedures; and maintains filing, record keeping and records

management systems to include automated information systems.

• Assists in the development of administrative and technical assistance policies and procedures;

assists in reviewing and seeking solutions to problems; and participates in the planning and

execution of fleet operations program activities.

• Trains and supervises inmates in performing office procedures.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

• Education, Experience, and Training
• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, secretarial, administrative

support, or technical program support experience. Fifteen semester hours from a college or

university accredited by an organization recognized by the Council for Higher Education

Accreditation (CHEA) or by the United States Department of Education (USDE) may be

substituted for each six months of experience.

• Computer operations experience preferred.
• Knowledge and Skills
• Knowledge of office practices and procedures.
• Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

• Skill to prepare and maintain accurate records, files, and reports.
• Skill in the electronic transmission of communications.
• Skill to review technical data and prepare technical reports.

Additional Requirements With Or Without Reasonable Accommodation

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,

alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate

motor equipment.

• Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

• Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, dolly, and

automobile.