Administrative Assistant

About The Company FormFactor, Inc. is a leading provider of essential test and measurement technologies that support the full semiconductor product lifecycle. Our comprehensive solutions encompass characterization, modeling, reliability testing, design debugging, qualification, and production testing. Semiconductor companies worldwide rely on our innovative products and services to accelerate profitability by optimizing device performance and enhancing yield knowledge. With a global presence, we operate through a network of facilities in Asia, Europe, and North America, ensuring our clients receive localized support and expertise. At FormFactor, we are committed to advancing technology and fostering an environment where diverse perspectives are celebrated and valued. Our core values—Focus on the Customer, Ownership & Accountability, Respectful & Effective Communication, and Motivation & Development of People—drive us to deliver excellence and innovation in everything we do.

About The Role The Administrative Assistant at FormFactor plays a vital role in providing proactive, high-quality administrative and coordination support to site leadership and various cross-functional teams, including Operations, Engineering, Facilities, HR/People Operations, and Supply Chain. This role requires managing complex calendars, coordinating meetings and events, processing documentation, and supporting onboarding logistics to ensure smooth daily operations. The ideal candidate is detail-oriented, organized, and thrives in a dynamic manufacturing environment. They serve as the “glue” connecting people, processes, and information, enabling teams to focus on their core responsibilities. This position is designated for the day shift and offers an opportunity to contribute significantly to the efficiency and effectiveness of our site operations.

Qualifications

• Minimum of 1-2 years of administrative, coordinator, or office management experience supporting multiple stakeholders
• Proficiency with Microsoft 365/Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Experience with SharePoint and OneDrive for document management and collaboration
• Excellent written and verbal communication skills
• Strong organizational and prioritization abilities to manage competing deadlines
• Demonstrated discretion in handling confidential information
• Experience in a manufacturing, engineering, or facilities environment preferred
• Familiarity with procurement and expense systems such as Coupa or SAP Concur
• Basic event coordination skills, including managing AV setups, catering, and agendas
• Comfort with SharePoint architecture and simple dashboarding tools like Excel or Power BI

Responsibilities

• Support site and team operations by managing complex calendars, scheduling meetings, preparing agendas, and tracking follow-ups
• Coordinate on-site events including trainings, town halls, vendor visits, and interviews—handling logistics such as room booking, AV setup, catering, visitor badges, and security notifications
• Serve as the primary point of contact for internal stakeholders and external visitors, ensuring a professional and welcoming experience aligned with company values
• Create and update documents, slide decks, trackers, and communication materials; maintain shared drives and SharePoint structures
• Process purchase requests, purchase orders, expense reports, shipments, service tickets, and facilities work orders; liaise with vendors as necessary
• Assist with onboarding logistics, including badges, equipment requests, seating arrangements, and orientation materials in collaboration with People Ops and IT
• Draft and distribute site-wide communications such as alerts, schedules, and announcements with clarity and professionalism
• Manage travel arrangements and itineraries for site leaders and visitors, and reconcile expenses according to company policies
• Monitor and maintain office supplies and small assets, coordinate repairs, and track loaner equipment
• Propose and implement process improvements to administrative workflows, templates, and checklists
• Maintain and report on administrative KPIs, ensuring compliance with safety, security, and quality procedures

Benefits

• Competitive salary and comprehensive benefits package
• Opportunities for professional growth and development
• Collaborative and inclusive work environment
• Health, dental, and vision insurance plans
• Paid time off and holidays
• Employee wellness programs and resources
• Support for work-life balance and flexible working arrangements where applicable

Equal Opportunity

FormFactor is an equal opportunity employer. We are committed to creating a diverse environment and are proud to promote equal employment opportunities for all applicants and employees. We do not discriminate based on age, race, color, gender, gender identity or expression, national origin, sexual orientation, religion, disability, marital status, pregnancy or related conditions, military service, or any other protected characteristic. Our policies ensure fair treatment in recruitment, hiring, training, promotions, and compensation. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive workplace where everyone can succeed.