Administrative Assistant

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Dexian
New York, NY, United States
20.00 - 22.00 USD / Hour
  • Finance
  • Applications have closed

Title: Administrative Assistant

Location: New York New York 10036

Duration: 6 months contract to hire

Pay range: $20-$22/hr

Job Description

  • Manage calendars, schedule meetings, and coordinate travel for executives and team members.

  • Prepare and review financial documents, reports, and presentations with accuracy and confidentiality.

  • Handle incoming calls, emails, and client inquiries professionally.

  • Maintain organized filing systems for sensitive financial and regulatory documents.

  • Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.

  • Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements.

  • Support compliance activities by ensuring proper documentation and adherence to company policies.

  • Coordinate internal and external meetings, including logistics and materials.

  • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.

  • Provide administrative support for audits and regulatory reviews.

  • Perform other duties as required to support the finance team.

Must Have Requirements:

  • 2-3 years previous EA or Admin experience

  • Adaptable. multi-tasker

  • Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.)

  • Strong organizational and time-management skills.

  • Excellent written and verbal communication abilities.

  • Ability to handle confidential financial information with discretion.

  • Detail-oriented with strong problem-solving skills.

Nice To Haves:

  • Familiarity with financial systems and compliance processes.

  • Experience supporting senior leadership in a regulated industry.

  • Ability to work independently and manage multiple priorities.

  • Positive and professional demeanor.

Education:

High School

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian’s platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian’s brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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