Administrative Assistant

About The Company Risk & Regulatory Consulting, LLC (RRC), an affiliate of RSM, is a leading national professional services firm dedicated to providing exceptional regulatory services to clients across various industries. Specializing in financial examinations, market conduct examinations, insolvency and receiverships, actuarial services and valuations, investment analysis, reinsurance expertise, market analysis and compliance, and special projects, RRC is committed to delivering results-oriented solutions that foster long-term client relationships. The firm prides itself on its expertise, integrity, and ability to adapt to the evolving regulatory landscape, ensuring clients receive comprehensive and compliant consulting support.

About The Role The Administrative Assistant plays a vital role in supporting the operational and administrative functions of RRC’s dispersed team of professionals. This position is designed to enable team members to concentrate on delivering high-quality client services by ensuring seamless coordination, efficient processes, and effective communication across regions. The ideal candidate will be highly organized, adaptable, and proficient in managing virtual support needs, including handling diverse priorities, fast-moving workflows, and client-driven deadlines. This role requires a proactive approach, attention to detail, and the ability to work independently while collaborating effectively with internal teams and external clients.

Qualifications

• Prior administrative experience in a professional services environment
• Associate degree or relevant certification
• Minimum of 5 years of relevant administrative support experience
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• Experience with collaboration platforms such as SharePoint and OneDrive
• Familiarity with virtual communication tools (e.g., Teams, Zoom)
• Calendar management experience, especially across multiple time zones
• Effective organizational and time management skills
• Strong written and verbal communication skills
• Exceptional attention to detail and accuracy in document preparation
• Ability to work independently and follow established procedures
• High professionalism, discretion, and reliability
• Flexible, proactive, and positive attitude with the ability to adapt to changing priorities
• Change management and problem-solving skills
• Ability to collaborate with individuals with diverse communication styles and responsibilities

Responsibilities

• Provide high-level administrative support to RRC team members and engagement leaders across multiple regions, including scheduling meetings, preparing documents, and creating presentations
• Manage complex calendars across different time zones, coordinate virtual and in-person meetings, and prepare relevant materials
• Serve as a primary point of contact for inquiries, demonstrating professionalism, responsiveness, and sound judgment
• Support engagement operations by organizing documentation, tracking deliverables, monitoring deadlines, and facilitating cross-functional alignment
• Learn and implement new technologies, systems, and processes to enhance operational efficiency
• Assist with virtual onboarding, internal communications, and team initiatives to promote collaboration in a distributed workforce
• Update and maintain client and mailing lists, ensuring accuracy and completeness
• Maintain organized digital filing systems in compliance with firm standards and engagement protocols
• Prepare and proofread reports, presentations, proposals, and other client-facing documents with precision
• Identify opportunities to streamline administrative processes and improve productivity
• Process accounts payable through the Central Accounts Payable system
• Collaborate with Human Resources, IT, Marketing, and other firm functions as needed
• Provide backup support for other administrative and office services functions
• Assist team members with technical, procedural, and non-technical questions
• Perform general office tasks such as photocopying, mailing, scheduling conference rooms, and shredding
• Perform additional duties as assigned to support team operations and client service excellence

Benefits

• Competitive salary within the range of $46,100 – $73,700, commensurate with experience and skills
• Discretionary performance-based bonus
• Comprehensive benefits package including health, dental, and vision insurance
• Flexible work schedule to promote work-life balance
• Opportunities for professional development and growth within the firm
• Supportive and collaborative team environment
• Access to modern technology and tools to facilitate remote work
• Paid time off and holidays to ensure adequate rest and recovery

Equal Opportunity

Risk & Regulatory Consulting, LLC (RRC) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, creed, religion, sex, sexual orientation, gender identity, age, disability, national origin, ancestry, marital status, veteran status, or any other protected characteristic under applicable law. Accommodation for applicants with disabilities is available upon request throughout the recruitment and employment process. We encourage all qualified individuals to apply and join our team in fostering a culture of respect, integrity, and excellence.