Full Time Personal Assistant

Job Title:Full-Time Personal Assistant needed in Fremont, CA (94539)

Location: Fremont, CA 94539

Schedule : 9 am – 5:30 pm with a 30-minute lunch break, will be the typical workday hours.

Candidates should expect to work some evenings and events. No expected travel.

Position Overview: We are seeking a bright, motivated, and tech-savvy recent college graduate to join our team as a full-time Personal Assistant (PA). This role will work directly under the House Manager, providing comprehensive support across personal, household, and administrative needs. The ideal candidate is detail-oriented, proactive, and eager to grow in a dynamic environment.

Key Responsibilities:

● Administrative Support

○ Sort, organize, and manage mail and digital correspondence

○ Scan, file, and maintain important documents

○ Manage personal and household calendars

○ Track orders, returns, and receipts

○ Handle various errands as needed

● Household Management

○ Procure household and office supplies

○ Schedule and oversee vendors and service providers

○ Coordinate car maintenance and care

○ Support organizational and home improvement projects

● Staff & Vendor Management

○ Manage schedules and communication with housekeepers, chef, gardeners, arborist, pest control, pool staff, and others as needed

○ Ensure smooth coordination across all vendors and staff

● Travel Coordination

○ Arrange domestic and international travel

○ Work directly with the travel agent (Kanu’s company) to manage bookings, logistics, and itineraries

○ Prepare travel documentation and ensure smooth execution

● Database & Gifting Management

○ Maintain spreadsheets, email lists, and household databases

○ Support personal and professional gifting, including idea generation, ordering, and tracking

● Event & Party Planning

○ Create and send invitations; track RSVPs

○ Oversee vendors, order supplies, and coordinate decor/food

○ Be present on event day to manage logistics and ensure smooth execution

● Innovation & AI Utilization

○ Leverage AI tools to improve efficiency and enhance task execution

○ Continuously explore new technologies to improve workflows

Desired Attributes

● Passionate about supporting others and excelling as a PA

● Growth mindset and eagerness to learn new skills

● Exceptional attention to detail and organizational skills

● Highly tech-savvy with an AI-first mindset

● Professional, discreet, and trustworthy

Qualifications

● Internship or part-time job experience is preferred.

● Seeking a recent college graduate who is eager to work as a Personal/Admin/Executive Assistant.

Compensation : $60-65K DOE with a $5K performance bonus. $300/month stipend for benefits. 2 weeks PTO to begin.