Administrative Assistant 4
About this Job
The Operational Development Section consists of the Planning and Research Units. The Section functions as staff for Colonel Robert P. Hodges. The Planning Unit is tasked with producing the Strategic Plan, Operational Plan, and the management of numerous federal grants. The Research Unit is responsible for the development of policy and procedure, legislative concerns, general research, and numerous special projects. Another proud accomplishment of the Section is the ongoing process of updating and revising all departmental forms and documents. This project includes the removal of unnecessary forms and the updating of existing forms and documents as needed to comply with additional mandates and legislative actions. Many forms are being converted into an electronic format that will be accessible on the intranet, which will help to improve the efficiency of the department and allow for electronic storage and dissemination. The Administrative Assistant 4 will provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.An Ideal candidate should possess the following competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.Selected Preferred Competencies:Acting Decisively: The ability to make decisions quickly and effectively.Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.Solving Problems: The ability to discover solutions to problems.
Minimum Qualifications
Three years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:-Acts as Administrative Assistant and aide to the Commander.-Receives and screens all callers for Operational Development, Professional Standards, Compliance, and Public Affairs.-Serves as liaison between supervisor and staff members.*Reviews, sorts, and disseminates mail to the appropriate personnel within the section and independently responds to requests requiring the attention of the Commander.-Prepares materials needed for meetings, such as agendas, handouts, binders, etc.-Coordinates the maintenance of the Commander’s administrative, personnel, and general files. -May type contracts, secure appropriate signatures, and track contracts through the approval process.Position Specific Details:This vacancy is located in the Operational Development Section in the Office of State Police, located in East Baton Rouge Parish.Appointment Type: This posting may be used to fill a probational appointment, a job appointment, or a promotional appointment. Compensation: This position pays an hourly rate ranging from $15.76 to $27.01.How To Apply:No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Department of Public Safety ATTN: Human Resources/Joel Sunsin Fax: ***************@LA.GOV