Executive Assistant
Job Title: Executive Assistant
Location: Hybrid – Honolulu, HI (2 days onsite)
Duration: 12+ Months
About the Role:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our client’s growing Executive Assistant (EA) team. This role will provide high-level administrative support to senior leadership and play a key role in ensuring smooth day-to-day operations.
Key Responsibilities:
- Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements
- Serve as a point of contact between executives, internal teams, and external stakeholders
- Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism
- Manage confidential information with discretion and integrity
- Coordinate and support meetings, including agenda preparation, note-taking, and follow-ups
- Assist with special projects and cross-functional initiatives as needed
- Help streamline processes and improve administrative workflows
Qualifications:
- Proven 3-5 years experience as an Executive Assistant or in a similar administrative role
- Strong organizational and time-management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills
- High level of professionalism and confidentiality
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to work independently and as part of a team in a fast-paced environment
Preferred Qualifications:
- Experience supporting multiple executives or working within a team of Executive Assistants
- Familiarity with corporate or healthcare environments