Administrative Assistant – Conservation District

Job Description Department: Conservation District

Sub-Department: N/A

Pay Grade: 103

FLSA Status: Non-Exempt

Employment Status: Part-Time

Reports to: Assistant District Manager

Supervises: N/A

Job Summary Perform daily administrative activities of the Conservation District (CD). Provide task support to administrative lead worker.

Essential Job Functions

• Assist with office administration of the CD including answering phones, greeting visitors, preparing correspondence, mail distribution, answering resident requests for information.
• Assists with administrative operations, including agenda distribution, meeting scheduling, making copies, scanning/archiving construction plans, assembling staff reports, preparing bulk mailings.
• Performs fiscal operations of the CD. This includes preparing contract documents, documenting/tracking expenditures, preparing invoices and requisitions in Cloudsuite, assisting with accounts receivable payments and reimbursements, and budget reports.
• Assists in collecting or receiving payments due to the CD and maintaining accurate related records.
• Assists department staff with special projects, reports or assignments or in administration of special department functions, as requested, (i.e., annual tree sale, etc.).
• Attends meetings and/or training sessions as required.
• Performs other job-related duties as assigned.
• Assist with office supply inventory and order supplies as needed

Education Minimum Requirements to Perform the Work:

• High school diploma or equivalent plus business, accounting, public administration and computer training.

Work Experience

• 1-3 years working experience in administrative/office role
• Must have strong public relations skills
• Possess strong accounting skills
• Experienced with Microsoft Office

Company Description Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Technology Support/Issues With Applying If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

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Benefits Additional Benefits:

• Opportunities for Advancement