Executive Administrative Assistant

About The Company US Smokeless Tobacco is a leading organization dedicated to providing innovative and high-quality smokeless tobacco products. Committed to promoting a smoke-free lifestyle, the company emphasizes responsible manufacturing, sustainability, and consumer safety. With a focus on research and development, US Smokeless Tobacco strives to deliver products that meet the evolving needs of its customers while maintaining the highest standards of compliance and corporate responsibility. The company fosters a collaborative and inclusive work environment where employees are empowered to contribute their best and drive the organization towards continued growth and success.

About The Role The Executive Administrative Assistant (EAA) role at US Smokeless Tobacco is a vital position designed for an experienced professional who excels in supporting senior leadership. Based in Richmond, VA, this hybrid role requires a minimum of three days per week in the office and offers a unique opportunity to work closely with the President and CEO, as well as their direct reports. The successful candidate will serve as a trusted partner, providing high-level administrative support that extends beyond routine tasks. This position demands proactive problem-solving, exceptional organizational skills, and the ability to navigate a fast-paced, confidential environment. The EAA will play a key role in ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and handling sensitive information with discretion. The role offers significant exposure to senior leadership and the chance to influence the operational efficiency of the organization, making it an ideal opportunity for a professional seeking growth and meaningful ownership within a dynamic company.

Qualifications

• Associate’s degree or an equivalent combination of education and relevant experience
• Minimum of 3 years’ experience providing executive-level administrative support
• Exceptional written and verbal communication skills
• Polished, professional presence and interpersonal skills
• Advanced proficiency in Microsoft Office Suite and digital collaboration tools
• Strong organizational and time-management skills
• Ability to manage competing priorities and meet deadlines effectively
• Demonstrated discretion and confidentiality in handling sensitive information
• Ability to work independently, exercising sound judgment and initiative
• Proven ability to build effective relationships across all organizational levels

Responsibilities

• Provide proactive, high-level administrative support to the President & CEO and senior leadership team
• Manage complex, high-volume executive calendars across multiple time zones, anticipating conflicts and resolving issues proactively
• Coordinate and prepare materials for executive, board, and international meetings, including logistics and follow-up actions
• Arrange and oversee domestic and international travel, ensuring efficiency and attention to detail, often on short notice
• Prepare, review, and submit expense reports and invoices accurately and promptly using electronic systems
• Handle highly sensitive and confidential business, strategy, and product-related information with utmost professionalism
• Review, prioritize, and manage correspondence, drafting responses and highlighting key actions for decision-making
• Act as a liaison between senior leaders, internal stakeholders, and external partners, including suppliers and executive contacts
• Create and maintain organized filing and record-keeping systems aligned with governance standards
• Ensure compliance with internal controls, policies, and regulatory requirements
• Operate independently, exercising sound judgment, initiative, and accountability with minimal supervision

Benefits

• Flexible work arrangements including remote options
• Paid time off starting with 15 days, 13 paid holidays, and 2 floating holidays
• 37.5-hour workweek promoting work-life balance
• Annual merit increases and performance bonuses
• 401(k) plan with company matching from day one
• Deferred Profit Sharing contributions, ranging from 13% to 17% of base salary annually
• Professional development stipends for certifications, conferences, and training
• Comprehensive medical, dental, and vision coverage for employees and dependents
• Paid parental and bonding leave for major life events
• Wellness programs supporting overall well-being
• Paid volunteer days and community engagement opportunities

Equal Opportunity

US Smokeless Tobacco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status in accordance with applicable laws.