Executive Assistant

About The Company Circle is a leading financial technology company operating at the forefront of the emerging internet of money. Our mission is to facilitate seamless, rapid, and cost-effective global value transfer through innovative blockchain-based solutions. We have developed a robust infrastructure, including USDC, a blockchain-based dollar, to empower businesses, institutions, and developers to capitalize on the transformative potential of digital currencies and blockchain technology. Committed to transparency, stability, and visibility, Circle is expanding its presence into some of the world’s most reputable jurisdictions. Our organization values speed and efficiency, driven by core principles such as High Integrity, Future Forward thinking, Multistakeholder collaboration, Mindfulness, and a relentless pursuit of excellence. We foster a flexible, diverse work environment that encourages new ideas and values every stakeholder’s contribution, ensuring our team remains innovative and adaptive in a rapidly evolving industry.

About The Role We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team, including the Chief Commercial Officer (CCO), Chief Product Officer (CPO), and Chief Technology Officer (CTO). This role is pivotal in managing complex calendars, coordinating travel arrangements, planning company events, and providing backup administrative support. As a key member of our administrative team, you will work closely with various departments to facilitate smooth operations and ensure that executive needs are met efficiently. This position offers significant growth potential as the company continues to scale, providing an excellent opportunity for a motivated professional to contribute to a dynamic and innovative organization. The ideal candidate will demonstrate exceptional multitasking abilities, handle confidential information with discretion, and thrive in a fast-paced, autonomous environment.

Qualifications

• Minimum of 4+ years of experience in executive administrative support or similar roles
• Proven ability to manage complex calendars and coordinate multiple schedules
• Strong organizational and critical thinking skills
• Experience in handling confidential and sensitive information with discretion
• Excellent written and verbal communication skills
• Self-starter with the ability to work independently and proactively
• Comfortable working in ambiguous environments with changing priorities
• Proficiency in Mac OS, Google Suite, Microsoft Office, and ability to quickly learn new software systems
• Ability to work effectively in a remote work setting
• Experience coordinating international meetings and travel logistics is a plus

Responsibilities

• Manage and maintain the calendars of multiple senior executives, ensuring optimal scheduling and prioritization
• Coordinate meetings across various time zones, including scheduling, preparing agendas, and distributing materials
• Assist with travel arrangements, including booking flights, accommodations, and transportation
• Support planning and execution of team offsites, events, and company meetings, ensuring alignment with organizational guidelines
• Collaborate closely with the Administration team for meeting management, backup support, and logistical coordination
• Prepare and organize meeting materials such as presentations, spreadsheets, and documents
• Assist with ad hoc projects, internal and external communications, and email management
• Process expense reports accurately and in a timely manner
• Handle confidential information with professionalism and discretion at all times
• Provide backup administrative support as needed to ensure seamless operations

Benefits

• Competitive salary package, with a base target of $120,000 – $130,000
• Eligibility for day-one PERM sponsorship for qualified candidates
• Comprehensive health, dental, and vision insurance plans
• Flexible work environment supporting remote work arrangements
• Opportunities for professional growth and development within a fast-growing organization
• Inclusive and diverse workplace culture that values innovation and collaboration
• Participation in company initiatives aimed at creating an inclusive financial future

Equal Opportunity

Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We participate in the E-Verify Program where applicable and provide reasonable accommodations during the interview process for candidates with disabilities.