Executive Assistant, Administrative

Position Summary The Executive Assistant will provide high-level administrative support to the Chief Compliance Officer, Chief Financial Officer and Vice President of People & Culture. This role involves managing diverse tasks, acting as a key liaison, and enhancing team efficiency by anticipating needs and delivering exceptional organizational and communication support. The incumbent will juggle competing priorities and take pride in flawless execution and quick thinking while managing the content of information flowing into and out of the executive’s office.

Essential Duties & Responsibilities Calendar Management:

• Coordinate and manage complex schedules, ensuring efficient time allocation and handling scheduling conflicts.
• Organize meetings, including preparing agendas,logistics, and follow-up actions.

Communication:

• Act as the primary liaison between the executives and internal/external stakeholders.
• Draft, proofread, and manage correspondence, presentations, and reports.

Administrative Support:

• Handle travel arrangements, including itineraries,accommodations, and expense reports.
• Maintain records and manage confidential documents with discretion.
• Assistin preparation for Board and executive meetings, including compiling and distributing materials.

Project Coordination:

• Support cross-functional initiatives led by the CCO/GC,CFOand VP of P&C.
• Track project deadlines, deliverables, and milestones.

Office and Team Collaboration:

• Partner with other assistants and team members to ensure seamless support across departments.
• Assistin organizing team events, offsite meetings, and company initiatives.

Skills & Abilities:

• Strongproficiencyin Microsoft Office Suite and familiarity with collaboration tools like Zoom, Slack, or SharePoint.
• Exceptional organizational, problem-solving, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with professionalism and confidentiality.
• Experience in HR, finance, or legal environments is a plus.
• Strong attention to detail and the ability toanticipateexecutive needs.
• Proven ability to adapt to a fast-paced, dynamic environment.

Position Expertise/Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5 years of experience as an Executive Assistant, preferably supporting multiple executives.

Physical Requirements

• Sedentary work thatgenerally requiressitting and/or standing

Physical Requirements

• Sedentary work thatgenerally requiressitting and/or standing