Contract Specialist

Contract Specialist CommonSail Investment Group Job Summary The Contract Specialist Responsible for managing and overseeing service and maintenance contracts This role ensures all contractual relationships with vendors and service providers support regulatory compliance safety operational efficiency and high quality resident care Key Job Duties and Responsibilities Contract ManagementDevelop review negotiate and manage contracts related to building maintenance HVAC landscaping snow plumbing electrical waste removal janitorial elevator fire and life safety systems pest control generators and othersEnsure all contracts align with company policies budget constraints and regulatory requirementsTrack contract renewal dates performance benchmarks and service level agreements SLAsVendor CoordinationSource and evaluate vendors and contractors for maintenance services based on qualifications pricing compliance and past performanceMaintain positive relationships with vendors addressing performance issues delays or contract non compliance promptlyFacilitate onboarding and orientation of new vendors ensuring understanding of community specific needs and resident sensitivitiesCompliance and Risk ManagementEnsure all maintenance contracts comply with local state and federal regulations including OSHA ADA and fire safetyMonitor vendor insurance certificates licenses and background checksParticipate in audits and inspections related to community maintenance and ensure appropriate documentation is availableCommunity Support & Maintenance OversightCollaborate with community leaders to identify ongoing maintenance needs and long term capital projectsReview contractor work for quality completeness and adherence to agreed timelinesFinancial OversightAssist in budgeting and forecasting for maintenance related expensesReview and approve vendor invoices ensuring alignment with contract terms and completion of servicesTrack cost savings and identify areas for increased operational efficiencyDocumentation & ReportingMaintain an organized system of all contracts work orders vendor certifications and compliance documentsGenerate regular reports on contract performance costs and vendor reliability for internal stakeholdersDocument changes amendments or terminations of contracts with full traceabilityCross Functional CollaborationLiaise with executive leadership legal teams procurement and community operations to ensure contracts meet organizational objectivesCommunicate regularly with senior living staff to assess service quality and resident satisfaction related to maintenance functionsPreferred Qualifications Experience in senior living healthcare or residential property managementFamiliarity with regulatory standards in senior housingStrong knowledge of contract law and vendor managementExcellent organizational negotiation and communication skillsCSALL