UTS – Temporary Office Manager/Registrar at NC State

North Carolina State University Logo
North Carolina State University
Raleigh, NORTH CAROLINA, United States
21.00 - 23.00 USD / Hour
  • Automotive
  • FlexTime
  • FullTime
  • PartTime
  • Weekdays
  • Applications have closed

Position Information Posting Number PG195438TM
Position Number 48SM118
Position Type Temporary

Essential Job Duties This position supports a campus-based arts program that offers non-credit, non-degree classes each semester in both traditional and digital media. Courses are open to students, faculty, staff, and the public, and range from beginner to advanced levels. The program also provides services benefiting academic units, administrative offices, student organizations, and external clients.The department is looking for an energetic, capable, and professional individual who will serve as the office manager and registrar. This individual will fulfill and support the department with financial, registration and office administrative duties. The selected candidate must have a deep understanding of financial management, data entry/processing, and contractual activities to manage hundreds of classes/workshops as well as contracted instructors.Is Time Limited Yes
If Yes, Appointment Length TBD
Wolfpack Perks and BenefitsAs a Pack member, and can enjoy designed to enhance your personal and professional well-being.What we offer:

  • Enhance your career with

non-revenue generating sporting events for free.Attain Work-life balance with our , , and that aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Department InformationJob City & State Raleigh, NC

Department System InformationClassification Title Temporary-Clerical
Working Title UTS – Temporary Office Manager/Registrar at NC StatePosition Information Requirements and PreferencesWork Schedule Monday-Friday (40 hours per week)
Other Work/ResponsibilitiesFinancial Management & Reporting

  • Perform deposits, invoice entry, credit card and monthly reconciliations, project review, financial reporting, and budget tracking.
  • Reconcile financial projects, purchase cards, marketplace orders, and receipts monthly.
  • Analyze financial reports and make recommendations to maintain a balanced budget.
  • Adhere to University and State financial guidelines, policies, and procedures.

Technical & Data Management

  • Demonstrate significant experience with Microsoft Excel spreadsheets.
  • Work with Microsoft Office Suite, Google applications, PeopleSoft, PaymentWorks, and database systems.
  • Learn and use University-specific systems such as Reporter and reporting tools.
  • Enter class registration information, prepare reports, and store data.
  • Maintain contact databases for instructors, students, members, and outreach lists.
  • Maintain class attendance files and gather/assess evaluations.

Registration & Program Support

  • Monitor registration status, including cancellations, refunds, waitlists, prerequisites, and enrollment levels.
  • Provide revenue and attendance data for annual and assessment reports, including charts and graphs.
  • Independently resolve problems related to course registration and daily business operations.

Organizational & Process Improvement

  • Possess strong organizational skills with the ability to multi-task, plan, and evaluate operations.
  • Identify and improve data processing efficiencies and best practices.
  • Recommend changes to operations for improved effectiveness.

Customer Service & Interpersonal Skills

  • Provide prompt and accurate service for students, instructors, patrons, and staff.
  • Work amicably with the general public, instructors, students, and colleagues.
  • Demonstrate exceptional interpersonal and communication skills (written and verbal).
  • Provide excellent customer service to current and potential customers.

Professionalism & Communication

  • Exemplify professional presentation at all times in both dress and demeanor.
  • Communicate problems, questions, or concerns directly to supervisor.
  • Answer phone lines quickly and in a pleasant manner.
  • Handle incoming/outgoing mail and coordinate packages/deliveries as needed.
  • Maintain and issue parking passes.
  • Adapt to new methods, procedures, and technologies with a future-forward mindset.

Minimum Experience/Education

  • Bachelor’s degree; or an equivalent combination of training and experience.; All degrees must be received from appropriately accredited institutions.

Department Required Skills

  • Bachelor’s degree; or an equivalent combination of training and experience.
  • Working knowledge of Microsoft Office Suite (especially Excel), Google applications, and database systems
  • Ability to handle deposits, invoices, reconciliations, financial reporting, and budget tracking.

Preferred Years Experience, Skills, Training, Education

  • Experience in program and office administration
  • Significant experience with financial and payroll systems, reporting tools, and Excel-based data management.

Required License or Certification N/A
Valid NC Driver’s License required? No
Commercial Driver’s License Required? NoRecruitmentRecruitment DetailsAnticipated Hiring Range $21.00-$23.00/hourlyRecruitment DatesJob Open Date 09/04/2025Applicant InformationQuick Link
EEONC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you hear about UTS?(Open Ended Question) * * Do you have experience working at NCSU and if so, do you have working knowledge of Peoplesoft, Reporter, Marketplace and Wolfpack Reporting. Please explain(Open Ended Question) * * Are you proficient using Microsoft Excel Spreadsheets? This role you will be using excel spreadsheets to create and input. Please explain your experience.(Open Ended Question) * * Please explain your work experience with deposit of cash receipts, invoice entry, credit card and monthly financial reconciliation, monthly project review, departmental financial reporting, and budget tracking if any?(Open Ended Question) * * Do you have any experience using Payment works?

  • Yes
  • No

Applicant DocumentsRequired Documents * Resume
Optional Documents * Cover Letter

  • Contact Information for References

North Carolina State University

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