Executive Assistant

• Onsite in San Diego, CA

Summary

The Executive Assistant provides high-level administrative support to the Chief Medical Officer. This role manages complex scheduling, communications, travel, and key operational activities while supporting senior clinical leadership in a fast-paced, clinical-stage biotechnology environment. The EA works with a high level of autonomy, coordinates cross-functional meetings and events, prepares confidential documents and presentations, and ensures smooth day-to-day operations for the CMO. The position also supports meeting logistics, advisory boards, and global collaborations while handling sensitive information with discretion and professionalism.

Qualifications

• 10+ years of administrative experience, including 4+ years supporting senior executives, preferably in biotechnology, pharmaceuticals, or healthcare
• Strong organizational, communication, and time-management skills with the ability to manage multiple priorities
• Experience coordinating complex meetings, conferences, and international travel
• Ability to work independently in a fast-paced environment while maintaining confidentiality and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), virtual meeting platforms, and travel/expense systems such as Concur
• Collaborative, proactive, and adaptable with strong problem-solving skills