Special Projects Manager (SY 26-27)

Special Projects ManagerReporting to the Dean of Operations the Special Projects Manager wears many hats while delivering first class customer service to families students teachers visitors and other stakeholders As the right hand of the DOO the Special Projects Manager is an essential strategy partner in driving operational excellence managing school wide systems planning and executing school wide events and experiences The Special Project Manager builds and deepens relationships with families of current and prospective students engages our community through service and partnership and drives student recruitment and enrollment so that our schools maximize their potential to serve young people and achieve our mission Who We AreWhat if all students graduated high school with the knowledge skills and habits they need to lead a fulfilled life This is the question that guides our mission at Summit Public Schools Summit is a leading network of public schools that prepare a diverse student population for success in a four year college and to be thoughtful contributing members of society We operate 12 schools serving over 4500 students in the Bay Area and Washington state 100 of Summit graduates are college ready and Summit graduates complete college at double the national average We need exceptional diverse and mission aligned teachers to join our team to help prepare our students for a fulfilled life Join us What Youll Do Project and Event Management Develop the strategy and implementation plan for school wide projectsSupport the planning and execution of school wide culture initiatives ieTeacher Appreciation WeekSupport with testing logisticsPlan organize and execute preparations and day of logistics for school events meetings and activities such as celebrations of learning college fairs and college tripsMain Office and School Support Support the Office Manager in ensuring the front desk area is welcoming professional clean and organized Greet visitors at the front desk and create a warm and welcoming environmentEnsure a welcoming orderly responsive and open Main Office; this includes responding to public inquiries answering phones and emails taking messages checking voicemails sending robocallsrobotexts maintaining school apps ie ParentSquare responding to questions and concerns from families and students and assisting faculty with inquiriesGreet and sign guests in and out ensure they have proper identification while on site and monitor access to the schoolSupport the Office Manager with collection and maintenance of student personnel school and organization informationReceive forms and paperwork track missing forms manage databases update contact information keep records current manage contract signatures etcManage relationships with service providers and vendorsCoordinate team member onboarding and offboarding including distribution of faculty welcome packages key cards and technologySupport with filing and data entryProvide coverage for the Office Manager as neededCommunicate effectively with students families and colleagues; draft professional family facing and staff facing communicationsParticipate actively when needed in department meetings faculty meetings and other team meetingsCommit to continual professional growth participating actively in personalized learning plans career matrix conversations and professional development workshopsImplement and enhance the schools systems and cultureWelcome and on board new Summit studentsManagement of Whole School Systems Co design support and continuously improve school wide daily systems to meet organization wide standards for operational excellenceWork with the school leadership team to ensure that all government authorizer and compliance reports are completed on timeLiaise with the DataInformation Team to manage and support student data and information systems such as Powerschool and MetabaseLiaise with the Technology Team to support student and faculty technology systems ie chromebook checkout troubleshooting devices etcLiaise with the Finance team and coordinate school financial systems such as purchase orders payroll records grant reports reimbursements check requests and financial formsCreate knowledge management systems and maintain key organizational documents including system calendars organizational charts systems documentation project plans task lists and other reference materialsParticipate in necessary school wide duties for the safe and effective functioning of the school ie occasional supervision of hallways arrivaldeparture transitions chaperoning in a field trip etcSupport facilities maintenance through collecting feedback completing walkthroughs and submitting tickets for ongoing repairs and maintenancePerforming other related duties as required and assignedStudent Recruitment & Enrollment Execute recruitment systems to track interest and applications from prospective familiesResearch community events and coordinate involvement from Summit faculty membersDevelop marketing materials and other written communication for prospective students and familiesExecute outreach and follow up with prospective familiesOrganize parent and student ambassadors to support recruitmentLead and facilitate school tours and student shadow daysPlan prepare and execute school based recruitment events such as open housesTranslate communications for our prospective students and familiesSupport collection and analysis of data to determine effectiveness of initiatives and drive continuous improvementCollaborate with the Dean of Operations to execute lotteries; this includes maintaining basic knowledge of lottery rules in charter petitionsMonitor progress to goal for enrollment targets and collaborate with the school admin team to ensure school is fully enrolledCollect and analyze recruitment and enrollment data to inform planning and assess activity effectivenessExecute registration and enrollment for new familiesExecute re enrollment for returning families and ensure all forms are completed by the first day of schoolExecute student enrollment data and systemsPlan and execute enrollment events such as registration daysFamily and Community Engagement Generate awareness and engagement from prospective families and organizations in local communitiesDevelop a deep understanding of the local communitiesBuild and deepen relationships with nearby neighborhood schools and local community organizationsLead initiatives to generate awareness in local communities including but not limited to direct mail flyering door hanging canvassing at community eventsManage programs to generate and promote referrals among familiesCreate and implement social media content and campaignsUpdate and manage the schools website and social media platformsManage parent events including but not limited to back to school night and fall and spring parent teacher events ensuring strong parent participationManage parent volunteer program parent ambassador program andor other local parent groupsIdentify and recruit parent leaders for advocacy eg town halls voter registration drivesCoordinate annual parent survey and drive toward 100 parent participationCoordinate important parent meetings ie truancyattendance meetings and important household communication ie English language determination letters intent to enroll forms summer mailer packetsTranslate communications for our current familiesCoordinate parent engagement for charter renewal initiatives and support engagement with key stakeholders eg authorizers and local boards to ensure compliance and help maintain strong community relationshipsWho You Are About You You maintain high expectations for all students and believe all students can find success in school college and lifeYou exude a service oriented mindset and enjoy playing a role in ensuring students families and school communities have positive supportive and joyful experiences and interactions at schoolYou thrive while collaborating and are excited to work with your colleagues You find positivity in sharing successesYou share our vision to reimagine what schools should be and are excited to make an impact on the public education landscapeYou are positive and resilient in the face of big challengesYou possess outstanding organizational and project management skills have a passion for the details and have the ability to manage multiple tasks simultaneously to meet tight deadlinesYou have excellent verbal and written communication skills and proficient computer skillsYou are empathetic and culturally competent Youre open to having hard conversationsYou possess strong relationship skills with the ability to motivate inspire develop and communicate with a diverse group of teachers leaders staff members and community membersYou thrive in innovative environments and are comfortable with the ambiguity that can come with a dynamic and progressive workplace You have the ability to maintain a calm professional demeanor in the face of competing demands and external pressuresYoure committed to continuous improvement see feedback as a positive and have a growth mindsetWhat You Need Key Qualities and Skills Commitment to uphold Summits values belief that all children deserve a rigorous and equitable education that prepares them for college and for lifeBachelors Degree is preferredPrior Community Engagement Operations Project Management andor School or Office Experience is strongly preferredFluency in English and Spanish is strongly preferredProficiency in Google Platforms including Google Drive Google Sheets Google Docs and Google SlidesFlexibility to attend 2 3 evening and weekend events per monthClear health and background checkWhat You Get In addition to joining a highly motivated team and engaging in meaningful work youll have access to a comprehensive suite of benefits including a retirement plan take what you need PTO policy 12 paid holidays and 3 weeks of organization wide closures during the year You and your dependents will have access to multiple health dental and vision plans at 25 cost we cover the other 75 and employee life and disability insurance at no cost Our compensation policy strives to be equitable and transparent The salary for this position starts at 64427 and goes up to 80999 commensurate with experience and qualifications Summit is an equal opportunity employer We believe that diversity equity and inclusion are directly intertwined with education We are ALL better when we are able to bring our whole selves to work and honor each others voices across identities cultural backgrounds and life experiences We welcome and encourage applications from individuals who are members of historically marginalized communities Spanish language proficiency is a plus