Office Assistant #133

Formed in 1988 Cal Am Properties Inc is one of the largest privately held operators of RV resorts manufactured home communities and apartment communities in the United States Through teamwork and dedication our staff are valued as an important component to our total success Everyone at Cal Am is continually working today for tomorrows lifestyle ensuring those we serve have an unparalleled experience of the highest quality OFFICE ASSISTANT Compensation 1800 2000 Hourly Benefits Medical Dental Vision Vacation and Sick 401K Responsibilities Oversee accounts payable operations including invoice processing and coding check entry and reconciliation and timely preparation and distribution of outgoing paymentsComposes and produces business correspondence reports and related materials or guides the work of other staff who produce these materialsReviews and signs materials as authorizedEdits documents produced by othersEnsures confidentiality and controls access to sensitive information such as staff personnel filesResponds to inquiries and requests for information requiring knowledge of departmental and company policies and proceduresServes as an internal resource to administrators or staff on departmental and company proceduresResearches information as requested and relays official interpretationsPerforms administrative duties associated with scheduling and coordinating meetingsArranges with vendors for services prepares agendas gathers and organizes supporting information and oversees production and distribution of related materialsRecords and summarizes minutes for typing and distributionResearches and gathers data for departmental reportsConducts preliminary analysis of dataRecommends report content and format to display findings most effectivelyAssists in budget preparation by gathering historical data in a limited area such as materials and supplies or salaries Tracks and monitors assigned budget expenditures and reports on variancesCoordinates preparation development and production of major documents such as proposals and manuscriptsOversees office operationsImplements changes or enhancements to procedures to improve productivity efficiency and serviceSupervises office employees andor intern workers as assignedSchedules assigns and prioritizes workloads by setting appropriate deadlinesMonitors employee performance on a regular basisEnsures timely completion of units work