Property Administrator

Property Administrator StoryPoint Bolingbrook The Property Administrator will perform andor oversee all office activities of a senior residential community This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines The Property Administrator will assist the Executive Director with financial oversight of budget department declining budgets NOI coverage ratio cash flow and loss to potential Required Experience Associates degree or equivalent experience2 4 years of experience in property managementAbility to write clearly and conciselyAbility to effectively communicate verbally with individuals and both large and small groupsAbility to effectively work collaboratively as part of a teamStrong proficiency with Microsoft Office ApplicationsAccounting or financial experience preferredForecastingprojections experience preferredAdministrative experience requiredKnowledge of YardiSome travel may be required Primary Responsibilities The Property Administrator assumes the Executive Director responsibilities when requiredCarry out supervisory responsibilities in accordance with the organizations policies and applicable lawsDirectly manages front office personnelFunction as Manager on Duty taking a weekend rotationSchedule front office personnelComplete resident billing of monthly rental fees and other miscellaneous chargesCollect process deposit and record all income and notify residents of non paymentsPerform month end closing procedure and ensure that reports are accurate and submitted in a timely mannerMaintain and update the property file system on work orders general correspondence residents employees etcMaintain Certificates of Insurance with vendorscontractorsProvide quality professional service to the residentsEnter lease renewals and move inmove out paperwork processing in YardiMaintain and reconcile petty cash accountProcess purchase invoices on a weekly basisManage budget control ledgerPayroll administration including pay package termination packages and payroll transmittalsMaintain department expenses within budgeted parametersPurchase and supervise the maintenance of all office and administrative supplies and equipmentMaintain vendor indemnification and code of conductAdditional duties as assigned or neededMaintain a positive attitude which supports team performance and productivitySupports the Mission Values and Vision of Senior Village ManagementWork toward continual improvement of the overall organizationTrain front office personnel as necessary to cover Property Administrator responsibilitiesResponsible for pursuing receivablescollection of outstanding unpaid rentsImplement and conduct structured receivables collectionConduct monthly general ledger reviewCollaborate with team to forecast operations with 98 accuracy 4 months out General Working Conditions This position entails standing for long periods of time While performing the duties of this job the employee is required to communicate effectively with others sit stand walk and use hands to handle keyboard telephone paper files and other equipment and objects The employee is occasionally required to reach with hands and arms This position requires the ability to review detailed documents and read computer screens The employee will occasionally lift andor move up to 25 pounds The work environment requires appropriate interaction with others The noise level in the work environment is moderate Occasional travel to different locations may be required Connecting Seniors Families and Communities For over 37 years our senior living communities have served seniors and their families across Michigan Ohio Indiana Iowa Kentucky and Tennessee with each location offering unique services including independent enhanced and assisted living as well as memory care and rehabilitation and skilled nursing Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families weve created a special culture within our communities that allows our employees to do their best work and our residents to shine every day Not Just Making Every Day Great Making Every Minute Great There are 1440 minutes in every single day We aspire to make each one of them an exceptional moment This philosophy is supported by our 6 powerful yet simple pillars Dream Big Have Courage Take Initiative Be Accountable Give Back & Enjoy it We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person in every interaction every minute of every day It begins with empowering our employees Every employee at every level of the company is expected to perform like a leader Everyone is encouraged and expected to put the needs of each other above everything else No one here just does their job The mission is to create the absolute best experiences This emphasis on putting people first has helped us successfully grow for the right reasons We have developed an environment that attracts dreamers adventurers creators givers and believers to seek career opportunities with us We find people who believe that true happiness is only found in the service of others We want high performers with diverse skill sets and big hearts We treat each other as family and find that close collaboration creates the biggest ideas If you love serving others and are looking for an opportunity to thrive CommonSail Investment Group and our businesses is your destination This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be It is not intended to limit or in any way modify the right of any supervisor to assign direct and control the work of the employees under herhis supervision The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty Equal Opportunity Employer Click on glassdoor to see our employee testimonials SPIND