Leasing & Housing Coordinator

1 Position Summary and Job Magnitude The Off Campus Housing Coordinator oversees all aspects of the building operations including tenant relations lease signing office administration housekeeping maintenance finance and staff development The Off Campus Housing Coordinator must possess strong communication skills both verbal and written and demonstrate leadership The Off Campus Housing Coordinator must be able to delegate responsibilities organize projects and establish priorities consistent with company objectives 2 Essential Functions and Basic Duties Finance Maintain and control operational revenues and expensesEnsure that all collection and control procedures are followed relating to accounts receivableEnsure monthly and other requested reporting is completed accurately and on timeSales and Marketing Oversee Sales & Marketing initiatives as it relates to lease agreements and tenantsAssess and develop target marketsProvide direction for direct marketing initiatives for maximizing tenant occupancy Ensure the Property Marketing Plan and vision is up to date and fits with your current market area Creation and implementation of internal sales promotions for maximizing tenant occupancyHuman Resources Direct and supervise maintaining strong communication with all staff members and internal departments at the property Ensure legislated policies are followed including Health & SafetyAdministrative Maintain a detailed Log to communicate to othersEnsure that a Complaint Log is utilized to properly document complaints and responsesOrganizing the office to ensure all files and information are easily foundCoordinate policy changes as they are released corporately Tenant Life Ensures that that the safety well being and concerns of all tenants are being met in a respectful and efficient mannerEnsures that all required tenant documentation is receivedMaintenance Inspect the properties regularly to determine required repairs maintenance and capital improvements Monitor maintenance costs and compliance on contracts Approval of all maintenance and repairs with vendors and ensure that the property is being taken care of at all timesMiscellaneous Responsible for the overall esthetic condition of the property both interior and exterior ensuring that snow removal and landscaping is being properly carried outEnsures that the property departments are well organized Understands their legal standings in all situationsEnsures that all information requests and documents are dealt with immediatelyAny other duty as assigned by a Supervisor Director or Executive Committee memberMeet tight deadlinesAdapt to new ideas and emerging situations Ability to deal with high stress situationsCreative problem solvingStrong understanding of the residential and condominium marketsStrong foundation in leasing & lease negotiationsKnowledgeable on the Residential Tenancy Act RTAHealth & Safety Require employees work in the manner and with the protective devices measures and procedures required by the OHSA regulations and Campus Living Centres eg wearing safety shoes confining hair jewelry or loose clothing around moving parts etcEnsure the Personal Protective Equipment required for all subordinates job is readily available in good working condition and ensure usage is recordedEnsure all trainings required for each task are identified documented and readily availableEnsure all WHMIS 2015 regulated supplies and SDS sheets are readily availableEnsure hazard identification labelling and any additional chemical safety resources and documents are up to date and available for all workers3 Qualifications Education Recognized College Diploma or University Degree SkillsAbilities Must possess verbal and written communication skillsMust possess decision making abilityMust be able to handle multiple projects at onceMust be able to provide leadership to staffExperience Required Minimum of 2 years industry experience or equivalent administrative experience Note This role is primarily focused on leasing We are specifically seeking candidates with strong leasing experience as the majority of the responsibilities will be leasing related