Executive Assistant

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Jobot
Costa Mesa, CA, United States
85000 - 100000 USD / Year
  • Healthcare
  • FullTime
  • Applications have closed

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Job details:

Executive Assistant, great culture/team, Legal, Costa Mesa, CA This Jobot Job is hosted by: David Hyon
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Salary: $85,000 – $100,000 per year

++A bit about us:++ Trust and Probate Litigation firm offering premier legal services across the nation in 4 states

++Why join us?++ Fully Paid Medical Benefits
401k
PTO above market
FSA
Competitive pay

++Job Details++ Job Details:
We are seeking a dynamic and experienced Permanent Executive Assistant to join our thriving legal firm. The ideal candidate will be a highly organized, detail-oriented individual who thrives in a fast-paced environment and has a strong background in the legal industry. The Executive Assistant will be responsible for providing comprehensive administrative support to our senior legal team, maintaining a high level of confidentiality, and ensuring the smooth operation of our office. This is an excellent opportunity to join a firm that values its employees and offers a competitive salary and benefits package.

Responsibilities:

  • Manage and maintain legal files and documents, ensuring they are up-to-date and easily accessible.
  • Serve as the primary point of contact for clients, handling inquiries and correspondence with professionalism and discretion.
  • Prepare and edit legal documents, including contracts, agreements, and court filings.
  • Coordinate and schedule meetings, depositions, court dates, and other appointments, ensuring all parties are informed and prepared.
  • Provide project support to the legal team, including research, data analysis, and report preparation.
  • Maintain the highest level of confidentiality in all interactions and communications.
  • Use problem-solving skills to effectively address and resolve office and client issues.
  • Communicate effectively with a diverse range of individuals, from clients and court personnel to attorneys and office staff.

Qualifications:

  • Minimum of 5+ years of experience as an Executive Assistant, preferably in a legal setting.
  • Proficiency in legal file management and document preparation.
  • Exceptional client communication skills, with a focus on providing excellent customer service.
  • Proven ability to coordinate meetings and manage complex schedules.
  • Strong project support skills, with the ability to manage multiple tasks and deadlines simultaneously.
  • High level of confidentiality, with a deep understanding of the sensitive nature of legal work.
  • Excellent problem-solving skills, with a proactive approach to overcoming challenges.
  • Superior communication skills, both written and verbal.
  • Legal experience is a strong plus, but not required.

If you are a motivated, detail-oriented professional with a passion for legal work and a commitment to excellence, we would love to hear from you. Apply today and take the next step in your career with our dynamic legal team.

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