Virtual Assistant/Project Manager

Senior Virtual Assistant / Project Manager

Remote | Independent Contractor | Part-Time or Full-Time

$25–$30 per hour based on experience

The VA Solution is seeking senior-level Virtual Assistants who understand that confidentiality is foundational.

Our clients include high-level executives, professional firms, and business owners who entrust us with sensitive financial, operational, and personal information. Absolute discretion, sound judgment, and professional maturity are required. If you have experience operating in environments where confidentiality is paramount, we would love to connect.

For over 8.5 years, we have built a reputation for excellence, integrity, and proactive support that truly sees around the corner. We are not looking for task-doers. We are looking for strategic partners who take ownership and bring clarity to complexity.
About the Role

This is not a reactive assistant position.

We are seeking professionals who:

• Think in timelines, deliverables, and outcomes
• Manage multiple concurrent projects with precision
• Anticipate needs before they become urgent
• Communicate confidently and professionally with executives
• Take ownership of results, not just assignments
• Exercise sound judgment in sensitive situations

You will serve as a trusted right hand, providing both business and personal support while operating with calm authority and discretion.
Core Responsibilities

• Executive inbox and calendar oversight with strategic prioritization

• Project management and deadline coordination

• Travel planning and logistics management

• Meeting preparation, agenda development, and follow-up accountability

• Vendor and stakeholder communication

• Expense tracking and light financial coordination

• Systems organization and workflow optimization

• Process documentation and continuous improvement

• Research and implementation of tools that increase efficiency

• Client communication on behalf of executives

• You must be comfortable managing projects from initiation through completion without constant direction.

• Required Experience

• 5–7 years of senior-level executive support or project management experience

• Demonstrated experience handling confidential financial, legal, HR, or executive-level information

• Ability to operate under strict non-disclosure agreements

• Exceptional written and verbal communication skills

• Strong prioritization and decision-making ability

• Gatekeeper experience with high-level clients

• High emotional intelligence and professional presence

• Comfortable working independently in a fully remote environment

• Technical Proficiency

• Familiarity with many of the following tools is expected:

• Google Workspace, Microsoft Office Suite, Asana, Trello, ClickUp, Notion, HubSpot, QuickBooks, Canva, Slack, Zoom, Calendly, Airtable, Zoho, and AI tools such as ChatGPT and Fathom.

• Compensation & Structure

• $25–$30 per hour based on experience

• Flexible scheduling with availability during standard business hours required

• 100% remote

• Independent contractor position

• About The VA Solution

• We deliver proactive, professional support that empowers our clients to focus on what matters most. We value excellence in execution, integrity, initiative, collaboration, and respect. Our team members are trusted partners who uphold the highest standards of confidentiality and professionalism.

• To Apply

• Please submit:

• Resume and cover letter to Ailee Nelson

• A brief summary of a project you managed from start to finish

• Your ideal weekly availability

• We are building a team of thoughtful, capable professionals who take pride in bringing calm and clarity behind the scenes.