Property Manager- Head of Real Estate and Facilities

Head of Real Estate & Facilities Location: Kansas City, MO

Reports to: Chief Operating Officer

Type: Full-time, Exempt

About The Role We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations.

This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective.

Key Responsibilities Real Estate Strategy & Expansion

Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations
Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth
Manage relationships with brokers, landlords, attorneys, architects, and contractors
Oversee office openings, relocations, and closures from concept through occupancy
Build standardized playbooks for new market entry and office launches

Property & Facilities Management

Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.)
Implement preventive maintenance programs to reduce downtime and emergency issues
Ensure offices meet safety, compliance, and accessibility requirements
Manage vendor contracts, service-level expectations, and cost controls
Establish consistent office standards while accommodating local market needs

Build-Outs, Projects & Capital Planning

Lead office build-outs, remodels, furniture procurement, and space optimization projects
Manage budgets, timelines, and deliverables for all capital projects
Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs
Ensure offices reflect firm branding and professional standards

Financial & Operational Oversight

Develop and manage real estate and facilities budgets
Track occupancy costs, CAM charges, lease obligations, and vendor spend
Identify opportunities for cost savings, efficiency, and consolidation
Provide regular reporting and recommendations to executive leadership

Team & Vendor Leadership

Manage internal facilities staff and/or external property management partners
Create scalable processes, documentation, and SOPs
Serve as the escalation point for location-related issues
Build a culture of accountability, responsiveness, and proactive problem-solving

Qualifications Required

4 years of experience in commercial real estate, facilities management, or corporate workplace operations
Proven experience managing multiple locations across regions
Strong background in lease negotiations, build-outs, and vendor management
Experience supporting fast growth and frequent office expansion
Exceptional organizational, communication, and negotiation skills
Ability to balance strategic planning with hands-on execution
Willingness to travel to office locations as needed

Preferred

Experience in a law firm or professional services environment is a plus but not required
Familiarity with national or multi-state operations
Experience building facilities functions from scratch or through rapid scale

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