Executive Assistant Manager
Salary: $150k base
- Responsible for substantial calendar management in Outlook requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
- Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
- Attention to formatting and a critical eye are required to review formatting, proofing, etc.
- Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
- Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents
- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
- Manage email filing and document preparation for internal and external meetings. Take minutes and dictation
- Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
- Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed
- Manage a team of Executive Assistants including distributing work assignments and setting priorities Assess staffing needs as the business unit grows to ensure coverage and even work distribution
- Routinely meet with the business leaders to provide feedback and expectations to the admin staff
- Set metrics for performance improvement and continued growth while providing training and skill building lessons
- Review/approve timesheets and time off requests ensuing coverage is provided to the group
- Interview and onboard new members of administration