Executive Assistant, Revenue

About Our Client

Our client is building the world’s leading AI-native Digital Experience Platform, operating as a remote-first company built on trust, transparency, and creativity. This work requires grit, as the team moves fast without sacrificing craft or quality. The mission is to bring development superpowers to everyone, empowering entrepreneurs launching their first idea to global enterprises scaling their digital presence, enabling teams to design, launch, and optimize for the web without barriers. The belief is that the future of the web, and work, is more open, more creative, and more equitable, and the organization is dedicated to building it together.

About The Role

As an Executive Assistant, this role will serve as a strategic partner to the VP, Sales, VP, Revenue Operations, and VP, Partnerships, ensuring alignment on revenue goals and objectives. This position is designed for someone who is not only efficient, proactive, and organized but also thrives in a fast-paced, highly collaborative environment and is passionate about contributing to the strategic success of leaders and the broader Revenue organization. The successful candidate will be adept at managing both synchronous and asynchronous communication, maintaining comprehensive documentation, and actively contributing to team culture and engagement in a distributed environment. As a visible, trusted partner, this role will act as an extension of executives, helping them stay focused on their highest-impact priorities.

Our client is a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, it prioritizes flexibility, innovation, and a strong sense of community. Our client believes in empowering its employees to achieve their best work, no matter where they are located.

About the role

• Location: Remote-first (United States)
• Preference for Pacific or Central time zones
• Full-time
• Permanent
• Exempt
• The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. The specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills.
• Zone A: $104,500 – $128,000
• Zone B: $97,500 – $120,000
• Zone C: $92,000 – $113,000

This role is also eligible to participate in the company-wide bonus program. Target amounts are a percentage of base salary and vary by career level. Payouts are based on company performance against established financial and operational goals.

• Application deadline: applications accepted on an ongoing basis until position is closed and filled
• This posting is for an existing vacancy
• Reporting to the Vice President, Sales

As an Executive Assistant, you will:

• Calendar & Inbox Management: Strategically and with timeliness, manage calendars and inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.

• Meeting Coordination: Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the sales organization by tracking key deliverables, follow-ups, and action items.

• Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Efforts will directly contribute to the scalability and effectiveness of each department this role supports.

• Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events.

• Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.

• Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of the organization.

• Push the boundaries of what’s possible for the team — and for you. The team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, the team is excited to try it out. There is a deep investment in supporting career growth, and a desire to learn and grow together.

• Bring an AI-first mindset to daily operations and problem solving, with a demonstrated ability to go beyond basic tools. Leverage modern AI automation platforms to streamline workflows, manage information, and improve team efficiency.

In addition to the responsibilities outlined above, the organization will support in identifying where your interests and development opportunities lie and will help incorporate them into your role.

About you

Requirements:

• 7+ years of previous experience supporting senior-level as an executive or administrative assistant, ideally in a remote-first or distributed company.
• Have planned multiple large team offsites (both in person and virtual), with the knowledge on how to prepare, budget, handle hotel contracts, and execute offsites successfully.
• Are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization.
• Must be proficient with Google Workspace apps (especially Google Calendar), Slack, and Zoom.
• Ideally have experience with Workday, Navan, and are eager to learn new tools and technologies.

You’ll thrive as an Executive Assistant if you:

• Know how to handle time-sensitive, confidential information with discretion and integrity.
• Are adaptable and can handle ambiguous situations and frequent change with ease.

Actively contribute to maintaining a positive team culture by participating in team-building activities and promoting an engaging work environment. Willingness to help without being asked, proactive in their abilities, and have no ego.

• Has the ability to promote a fun, engaging team environment in a remote setting.
• Are an empathetic individual with a desire to contribute to and empower a diverse and inclusive team environment.
• Take initiative and are always looking for ways to improve processes and contribute to the team’s success.
• Stay curious and open to growth — actively building fluency in emerging technologies like AI to unlock creativity, accelerate progress, and amplify impact.

Our Core Behaviors:

• Build lasting customer trust. Trust is built by taking action that puts customer trust first.
• Win together. The team plays to win, and wins as one team. Success isn’t a solo act.
• Reinvent ourselves. The team doesn’t just improve what exists, they imagine what’s possible.
• Deliver with speed, quality, and craft. The team moves fast because the moment demands it, and does so without lowering the bar.

Benefits

• Ownership in what you help build. Every permanent employee receives equity (RSUs) in the growing, privately held company.

• Health coverage that actually covers you. Comprehensive medical, dental, and vision plans for full-time employees and their dependents, with the company covering most premiums.

• Support for every stage of family life. 12 weeks of paid parental leave for all parents and 6+ weeks of additional paid leave for birthing parents. Plus inclusive care for family planning, menopause, and midlife transitions.

• Time off that’s actually off. Flexible vacation, paid holidays, and a sabbatical program to help you recharge and come back inspired.

• Wellness for the whole you. Access to mental health resources, therapy, and coaching.

• Invest in your future. A 401(k) with 100% employer match (up to $6,000/year) in the U.S., and support for retirement savings globally.

• Monthly stipends that flex with your life. Localized support for work and wellness expenses — from Wi-Fi to workouts.

• Bonus for building together. All full-time, permanent, non-commission employees are eligible for the annual WIN bonus program.

Temporary employees may be eligible for paid holiday and time off, statutory leaves of absence, and company-sponsored medical benefits depending on their Fixed Term Contract and their country/state of employment.

Remote, together

Equality is a core tenet of the organization’s culture. The company is an Equal Opportunity (EEO)/Veterans/Disabled Employer and is committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”