Executive Assistant

We are seeking a detail-oriented and proactive Full-Time Executive Assistant to provide high-level administrative support to our executive team while also executing and supporting marketing initiatives. This role requires excellent organizational skills, strong communication abilities, and a professional demeanor. The ideal candidate will be adaptable, capable of managing multiple priorities, and proactive in solving problems. Marketing responsibilities will account for approximately 25–30% of the role and focus on execution and coordination rather than strategy.

Responsibilities

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and appropriate follow-ups.
• Support the planning and execution of marketing campaigns across digital, email, social media, and events.
• Prepare and organize documents, presentations, and reports for meetings.
• Assist with brand management, ensuring consistency in messaging and visuals.
• Coordinate content creation, scheduling, and distribution across marketing channels.
• Assist in planning and coordinating events, meetings, and conferences.
• Handle confidential information with discretion and professionalism.
• Coordinate with other departments or external partners to manage projects and deadlines.
• Take and distribute meeting minutes when necessary.
• Maintain office supplies and assist with other administrative duties as needed.
• Perform general office management tasks as required.
• Manage personal errands, appointments, and schedules as needed.
• Assist with special projects as assigned.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a CEO.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Background in digital marketing, content creation, or brand management preferred.
• Excellent written and verbal communication skills.
• High level of proficiency with office software (Microsoft Office, Google Suite, etc.).
• Ability to handle sensitive and confidential information with discretion.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexible, proactive, and capable of working in a fast-paced environment.

Please send your resume and a brief cover letter explaining why you’re a great fit for the role to hiring@worldlypartners.com.