HR Generalist / Administration Coordinator

Job Title:HR Generalist / Administration Coordinator

Location: Columbia, MD (Onsite)

Job Type:Full-Time

Job Description:

We are seeking a versatile and detail-oriented professional to join our team as an HR Generalist / Administration Coordinator. This hybrid role combines human resources, financial compliance, contract/vendor management, and office administration responsibilities. The ideal candidate will have a strong background in HR operations, accounting fundamentals, and administrative support, with the ability to collaborate across departments and drive operational efficiency.

Key Responsibilities:

Human Resources & Employee Relations

• Manage the full employee lifecycle, including onboarding, orientation, performance tracking, and offboarding.
• Administer employee benefits (insurance, PTO, leaves, etc.) and serve as the primary point of contact for related queries.
• Maintain compliance with HR policies, labor laws, and organizational procedures.
• Handle employee relations matters including conflict resolution, disciplinary actions, and policy enforcement.
• Support employee engagement, motivation, and workplace culture initiatives.

Payroll, Finance & Compliance

• Support accounting and payroll processes including payroll administration (using ADP or similar), garnishments, invoicing, and reconciliations.
• Ensure accurate and timely financial reporting while adhering to accounting principles and compliance standards.
• Assist with budgeting, financial projections, and ad hoc financial reporting.
• Coordinate with external auditors, ensuring timely submission of required documentation.
• Provide recommendations to optimize financial efficiency and working capital management.

Contracts & Vendor Management

• Oversee vendor and client contract lifecycle — drafting, reviewing, negotiating, and monitoring compliance.
• Collaborate with legal counsel to minimize risks and ensure contract terms align with organizational goals.
• Manage vendor relationships to ensure timely service delivery and cost efficiency.

Office Administration & Operations

• Coordinate day-to-day administrative tasks, office policies, and contractor/vendor relationships.
• Ensure smooth operation of office functions, including facilities, supplies, security, and mail management.
• Support senior management with operational and administrative needs.
• Streamline internal processes to improve efficiency and compliance.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• 2–5 years of professional experience across HR, finance, and/or administration.
• Knowledge of HR functions (onboarding, payroll, benefits, compliance) and accounting principles.
• Experience with HR software, payroll systems (e.g., ADP), ERP/financial tools; familiarity with Unanet or Deltek is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills for cross-functional collaboration.
• Demonstrated problem-solving ability and high integrity in handling sensitive information.
• Experience in vendor and contract management preferred.