Executive Administrative Assistant
About The Company Emory University is a distinguished research institution renowned for its commitment to academic excellence, innovative research, and community engagement. Located in Atlanta, Georgia, Emory attracts top-tier talent and fosters an environment of collaboration and discovery. The university offers a diverse range of programs across various disciplines, emphasizing leadership development, scholarly achievement, and societal impact. Emory’s vibrant campus culture and dedication to inclusivity make it a premier destination for students, faculty, and staff seeking to make meaningful contributions to society through education and research.
About The Role The Executive Administrative Assistant to the CEO at Emory University plays a pivotal role in supporting the Chief Executive Officer’s daily operations. This position involves managing complex schedules, coordinating meetings and travel arrangements, and handling sensitive correspondence with professionalism and discretion. The EA acts as a vital liaison between the CEO and internal/external stakeholders, ensuring seamless communication and operational efficiency. The role requires a highly organized individual capable of multitasking in a fast-paced environment, demonstrating strong judgment, and maintaining confidentiality at all times. Reporting directly to the CEO, the Executive Administrative Assistant will contribute to the strategic and operational success of the leadership team, facilitating smooth administrative workflows and supporting the university’s mission and vision.
Qualifications
- Bachelor’s degree in business administration, communications, or a related field
- Minimum of three years of office administration or senior secretarial experience, or an equivalent combination of education and experience
- Proficiency in various personal computer software applications, including MS Office Suite
- Typing speed of at least 60 words per minute with high accuracy
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Ability to work effectively in a fast-paced environment
- Good judgment and discretion in handling confidential information
- Authorized to work in the United States
Responsibilities
- Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel logistics
- Handle correspondence, review incoming emails, and draft responses or forward as appropriate
- Prepare and monitor budgets, project proposals, and reports, including data visualization such as charts and graphs
- Organize and coordinate meetings, conferences, and special events, ensuring all logistical details are addressed
- Lead operational meetings, develop recommendations, and assist in implementing action plans
- Assist in policy administration and interpretation within the organization and department
- Supervise and coordinate clerical and secretarial staff, including scheduling and resolving employee issues
- Act as a spokesperson for departmental inquiries, providing professional communication and support
- Perform additional responsibilities as required to support the executive team and organizational goals
Benefits
- Competitive salary package
- Flexible work arrangements, including opportunities for remote work
- Comprehensive health, dental, and vision insurance plans
- Retirement savings plans with employer contributions
- Paid time off and holiday leave
- Professional development and training opportunities
- Access to university resources and wellness programs
Equal Opportunity
Emory University is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by federal, state, or local law. The university complies with all applicable nondiscrimination laws and is committed to fostering an inclusive and diverse environment for all employees and stakeholders.